kW Engineering · 21 hours ago
Accounting Assistant
Oakland, CA
Full-time
Hybrid
Entry Level
$25/hr - $30/hr
1+ years expkW Engineering is an energy engineering firm providing energy efficiency, commissioning, electrification, and utility program support services for commercial and institutional buildings. They are seeking an Accounting Assistant to support the day-to-day accounting functions of the firm, including Accounts Payable, Accounts Receivable, and invoicing.
ConsultingEnergyEnergy EfficiencyEnergy Management
Hiring Manager
Lisa Riley
Responsibilities
Process vendor and subconsultant invoices by obtaining approvals from managers and verifying, allocating, entering, and posting transactions as directed
Communicate and follow up with vendors to ensure compliance and answer questions
Complete the weekly check run and electronic payments on time, following established internal procedures
Record all ACH, wire transfers, and cash disbursements into Vantagepoint
Review monthly vendor statements and research and resolve discrepancies as needed
Process employee travel reimbursements
Record and maintain accurate records of employee payouts regarding Flex spending accounts and H.R.A. claims
Allocate payments received from clients to outstanding invoices and post transactions
Support project billers with collection issues as needed
Coordinate the bi-weekly AP/AR/OPS team meeting
Create and prepare draft invoices for review by project managers
Collaborate with project managers to update, revise, and finalize invoices
Maintain project-specific spreadsheets when requested by the client
Follow up with clients on issues regarding invoices
Communicate with clients regarding past due invoices and escalate issues as needed
Complete credit card reconciliations
Complete bank reconciliations
Support balance sheet reconciliations and assist with month-end and year-end close tasks
Perform other accounting-related projects as requested
Perform other duties as needed
Qualification
Required
1–2 years of experience in accounting, accounts payable, accounts receivable, invoicing, or bookkeeping
Solid understanding of accounting principles, including debits and credits
Strong computer skills and comfort working in accounting systems
Proficiency in Microsoft Excel, Word, and Outlook
Strong attention to detail and ability to manage multiple tasks and deadlines
Professional communication skills for working with vendors, clients, and internal project teams
Strong organizational skills and reliability
Preferred
Experience in the A/E industry a plus
Experience with Deltek Vision/VantagePoint a plus
Benefits
Eligible for company benefits
Company
kW Engineering
kW Engineering offers energy audits, project implementation, energy management, retro-commissioning and energy sustainability services.
51-200 employees
Funding
Current Stage
Growth StageLeadership Team
Jim Kelsey
Founding Principal
Recent News
2025-07-10
Company data provided by crunchbase