Lippes Mathias LLP · 2 days ago
Operations Assistant
Buffalo, New York, United States
Full-time
Onsite
Entry Level
$20/hr - $23/hr
1+ years expLippes Mathias is a full-service law firm based in Buffalo, New York, seeking a detail-oriented Operations Assistant to support their daily administrative and operational needs. The role involves managing office tasks, organizing client files, and providing general administrative support in a fast-paced environment.
Building MaterialConsultingFinancial ServicesLegalReal EstateVenture Capital
Responsibilities
Manage daily office tasks, including stocking printers and maintaining the copy center
Organize and maintain client files (physical and digital)
Handle incoming mail and general office errands
Keep conference rooms and shared spaces clean and organized
Set up and clean out workspaces for new and departing employees
Assist with firm events and provide general administrative support
Perform other duties as needed
Qualification
Required
Strong organizational and communication skills
Proficient in Microsoft Office
Professionalism and discretion with confidential information
Must have a valid driver's license, a vehicle, and be able to lift 50 lbs
Preferred
Associate or bachelor's degree preferred; relevant experience accepted
1–3 years in an administrative or operations role, ideally in a legal or professional setting
Experience with ProLaw or iManage a plus
Benefits
Medical, dental, and vision plans
HSA/FSA options
PTO (vacation, sick, personal)
401(k) with employer contributions
Life, disability, and voluntary insurance
Employee Assistance Program
Legal services discount
Highmark BCBS PPO/POS plans > 4 medical plan options including 2 HDHP/HSA qualified plans
Dental plan (including orthodontic coverage)
Vision plan
Health Savings Account (HSA)
Healthcare and Dependent Care Flexible Spending Accounts (FSA)
Paid time off (PTO) inclusive of vacation, sick and personal leave
401(k) with guaranteed safe harbor contribution plus profit sharing
Term Life and AD&D
Short-term and long-term disability
Additional Voluntary benefits: Specified Disease, Hospital and Accident plans
Employee Assistance Program including mental health support
Legal work discount program
Company
Lippes Mathias LLP
Lippes Mathias is a full-service law firm with 230 attorneys serving clients regionally, nationally, and internationally.
201-500 employees
Funding
Current Stage
Growth StageLeadership Team
Richard Rychlicki
Chief Financial Officer
Alan Wexler
Partner
Recent News
Rochester Business Journal
2025-12-16
Seattle TechFlash
2025-05-05
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