The University of Texas at Austin · 7 hours ago
Student Program Coordinator
Austin, TX
Full-time
Onsite
Mid Level
3+ years expThe University of Texas at Austin is seeking a Student Program Coordinator to support the planning, coordination, and delivery of student programming and events. This role involves managing event logistics, communications, and operational support to foster engagement and connection among students, faculty, and visitors.
Corporate TrainingEducationHigher EducationUniversities
Responsibilities
Coordinate and manage student events from planning through execution, including RSVP tracking (Eventbrite, Google Forms), invitations (Mailchimp), setup, on-site support, and breakdown for in-person and virtual programs
Serve as the primary point of contact for event logistics; coordinate space reservations, technology needs, catering, facilities, tables, and supplies in collaboration with campus partners, student organizations, and Student Housing
Order and manage event materials, including SCL-branded merchandise, catering, and supplies
Process travel for staff and invited guests, including RTAs, documentation, booking travel, coordinating with guests, and preparing itineraries
Assist with event marketing efforts, including designing posters and invitations and managing student-facing communications related to programming, advising, and career development
Maintain event, recruitment, and office supplies; manage inventory of print materials, signage, and swag; purchase materials through approved vendors using ProCard and purchase orders in collaboration with the Business Affairs Administrative Manager
Support SCL website updates by gathering photos, editing copy, and completing periodic design and content revisions
Collaborate with internal administrative partners to maintain office supplies and general upkeep of the Littlefield Home and Littlefield Carriage House
Oversee space availability, maintain the events calendar, and serve as backup support for USO staff
Engage with students and faculty to foster a welcoming community
Attend internal meetings to stay current on University purchasing policies and procedures
Assist with the development and implementation of the SCL student survey
Perform other duties as assigned
Qualification
Required
Bachelors in a related field
At least 3 years of experience coordinating or administering a program
Strong organizational skills with the ability to manage multiple events and deadlines simultaneously
Excellent written and verbal communication skills
Relevant education and experience may be substituted as appropriate
Preferred
Demonstrated experience with the UT travel request system, Mailchimp, Qualtrics, and website content updates or revisions
Familiarity with UT purchasing systems, including vendor identification, order placement, and procurement processes
Experience creating detailed itineraries and coordinating logistics for special guests and events
Benefits
Competitive health benefits (Employee premiums covered at 100%; family premiums at 50%)
Vision, dental, life, and disability insurance options
Paid vacation, sick leave, and holidays
Teachers Retirement System of Texas (a defined benefit retirement plan)
Additional voluntary retirement programs: tax sheltered annuity 403(b) and a deferred compensation program 457(b)
Flexible spending account options for medical and childcare expenses
Training and conference opportunities
Tuition assistance
Athletic ticket discounts
Access to UT Austin's libraries and museums
Free rides on all UT Shuttle and Capital Metro buses with staff ID card
Company
The University of Texas at Austin
The University of Texas at Austin is one of the largest public universities in the United States.
10001+ employees
H1B Sponsorship
The University of Texas at Austin has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (282)
2024 (210)
2023 (175)
2022 (186)
2021 (187)
2020 (190)
Funding
Current Stage
Late StageTotal Funding
unknownKey Investors
Republic Capital Group
2022-09-14Series Unknown
Leadership Team
Will Whiting
Chief Development Officer
Recent News
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