Dematic · 4 hours ago
Executive Administrative Assistant
Grand Rapids, MI
Full-time
Onsite
Mid, Senior Level
$70K/yr - $100K/yr
5+ years expDematic Corp. is seeking an Executive Administrative Assistant to provide strategic operational and administrative support to two Vice Presidents and their teams. The role involves managing complex schedules, communication workflows, and project coordination to ensure smooth operation of leadership activities.
Transportation/Trucking/Railroad
Responsibilities
Offer strategic administrative and operational support for two Vice Presidents and the teams they lead, enabling them to focus on key priorities
Act as a trusted advisor to the SVPs and leadership team in the execution of initiatives and communication strategy
Lead or support projects from inception to delivery. Supervise progress on goals, handle timelines, coordinate with interested parties, and ensure results are met
Manage sophisticated calendars, meetings, and travel, proactively resolving conflicts and logistics
Prepare and coordinate meeting materials, presentations, agendas, notes, and follow-ups
Serve as a key point of contact between leaders, internal partners, and external collaborators
Support leadership meetings, All Hands, offsites, and team events, including planning, coordination, and communication
Assist with departmental operations such as reporting cycles, surveys, onboarding touchpoints, and employee recognition
Maintain internal systems, distribution lists, and organizational information
Track recurring deliverables and support initiatives that improve engagement, alignment, and efficiency
Qualification
Required
Bachelor's degree or equivalent experience combined with education
5 years demonstrated ability in an executive assistant or administrative support role, preferably supporting senior leaders
Strong organizational skills with the ability to prioritize independently
Clear, professional written and verbal communication skills
High level of discretion, judgment, and attention to detail
Experience coordinating meetings, events, travel, and expenses
Comfort working with tools such as Outlook, Teams, SAP, Concur, Workday, or similar systems
A proactive approach and ability to anticipate needs
Ability to maintain composure in stressful situations and balance priorities
Benefits
Career Development
Competitive Compensation and Benefits
Pay Transparency
Global Opportunities
Company
Dematic
Dematic designs, builds, and supports intelligent automated solutions empowering and sustaining the future of commerce for its customers in manufacturing, warehousing, and distribution.
10001+ employees
H1B Sponsorship
Dematic has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (64)
2024 (75)
2023 (63)
2022 (84)
2021 (55)
2020 (60)
Funding
Current Stage
Late StageLeadership Team
Hasan Dandashly
President & CEO
Michael Larsson
EVP and CEO Americas Region
Company data provided by crunchbase