Higginbotham · 23 hours ago
Corporate Marketing and Communications Operations Administrator
Fort Worth, TX
Full-time
Hybrid
Mid Level
3+ years expHigginbotham is a dynamic multidisciplinary team that drives enterprise-wide marketing and communications strategies. The Corporate Marketing and Communications Operations Administrator will manage operational and administrative functions, serve as the liaison for financial operations and vendor relationships, and coordinate content production logistics to ensure successful marketing initiatives.
Insurance
Responsibilities
Manage all marketing payment requests, serving as primary liaison between requestors and accounting department to ensure timely and accurate processing
Process and track all invoices for vendors, sponsorship contracts, and marketing initiatives, maintaining accurate financial records
Provide regular tracking and communication of marketing expenses for all regional office and corporate initiatives
Own contract management and organization for all marketing contracts including vendor agreements, sponsorship relationships, and marketing initiatives
Maintain organized repository of all contracts, ensuring easy access and tracking of renewal dates and key terms
Maintain strong vendor relationships, managing communications and ensuring service level expectations are met
Coordinate all video production shoots including scheduling of talent, thought leaders, subject matter experts, and client testimonials
Manage logistics for market visits and content shoots, working with stakeholders and team members across all offices and headquarters
Schedule and coordinate multiple parties for various types of shoots, demonstrating strong calendar management and communication skills
Communicate professionally with C-suite executives, experienced professionals, and stakeholders at all levels to coordinate production schedules
Understand business use cases and strategic context for each production to ensure appropriate planning and resource allocation
Serve as primary contact with Higg Store (e-commerce site) vendor partner for all operational needs
Coordinate all orders, invoices, special promotions, and custom requests through the e-commerce platform – working closely with vendor to ensure timely fulfillment of orders and special requests
Coordinate all team meetings, team development sessions, and volunteer days
Manage recognition of team milestones and celebrations, ensuring timely acknowledgment of achievements
Work collaboratively with Corporate Marketing and Communications Project Manager to ensure seamless operational support for all marketing initiatives
Support team members across all functional areas with administrative and operational needs
Qualification
Required
Three to five years of experience in administrative operations, coordination, or related roles
Bachelor's degree preferred; while a degree specific to business or marketing is not critical, understanding of marketing production and content scheduling/coordination would be helpful
Transferable skills and demonstrated experience in administrative and coordination excellence are most important
Experience managing vendor relationships, contracts, and financial operations
Proven track record of coordinating complex schedules and logistics involving multiple stakeholders
Advanced proficiency in Microsoft Office, particularly Outlook for calendar management and coordination
Experience with or ability to quickly learn project management software (Monday.com or similar platforms)
Comfortable with technology and common business systems including e-commerce platforms, vendor portals, and financial tracking tools
Strong document management and organizational systems skills
Experience with contract management and financial operations processes
Exceptional organizational skills with meticulous attention to detail and ability to manage multiple priorities simultaneously
Strong administrative and coordination experience with proven track record of managing complex logistics
Excellent vendor relationship management and contract administration skills
Outstanding calendar management and scheduling coordination abilities across multiple stakeholders
Professional communication skills with ability to interact confidently with C-suite executives, clients, vendors, and colleagues at all levels
Financial operations experience including invoice processing, payment tracking, and budget management
Ability to understand business context and strategic objectives to inform operational decisions
Strong liaison and relationship-building skills across a national organization
Proactive problem-solver who anticipates needs and takes initiative
Professional demeanor with ability to represent Higginbotham with excellence
Collaborative team player who works seamlessly with creative and strategic professionals
Flexible and adaptable; thrives in dynamic, fast-paced environments
Willingness to perform other duties as assigned to achieve company and department goals
Ability to Analyze and Solve Problems: Skill in recognizing challenges, exploring options, and implementing effective solutions in a timely manner
Attention to Detail: A strong focus on completing tasks and projects accurately and thoroughly
Communication Skills: Capable of expressing ideas clearly in both verbal and written forms and engaging with various audiences
Timely Task Completion: Ability to finish tasks and projects efficiently, managing resources and priorities effectively
Team Collaboration: Willingness to work together with others, promoting teamwork and supporting shared goals
Client Focus: Dedication to understanding and addressing the needs of clients and stakeholders to ensure their satisfaction
Dependability: Acknowledgment of the importance of being present and punctual
Creative Thinking: Openness to suggesting new ideas and methods to improve processes and outcome
Organizational Skills: Capability to prioritize tasks and manage multiple projects simultaneously
Adaptability: Willingness to adjust to changing situations and priorities, showing resilience in a dynamic work environment
Company
Higginbotham
Higginbotham is a provider of insurance brokerage services to businesses and individuals.
1001-5000 employees
Funding
Current Stage
Late StageLeadership Team
Rusty Reid
Chairman, President & CEO
Andrew Reutter
Chief Financial Officer & Chief Operating Officer
Recent News
2025-12-16
2025-12-10
Company data provided by crunchbase