NEOGOV · 1 day ago
Administrative Assistant 3 - Behavioral Sciences
Vancouver, WA
Full-time
Hybrid
Entry, Mid Level
$3,477/mo - $4,632/mo
2+ years expClark College is currently accepting applications for a full-time, permanent classified Administrative Assistant 3 (AA3). This position provides administrative and general office support to students and faculty in the Social Sciences and Behavioral Sciences divisions, ensuring consistent operations and serving as a resource to faculty, students, and the community.
GovTechHuman ResourcesInformation TechnologySoftware
No H1B
Responsibilities
In support of the Behavioral and Social Sciences divisions, act as liaison between the following college departments; Facilities, Bookstore, Security, Business Services, Environmental Health and Safety, ComMark, Office of People and Culture, Information Technology, Library, Teaching and Learning Center, eLearning, Tutoring Services, Office of Instruction, Academic Services, and Student Affairs including Enrollment Services, Registration, Financial Aid, Advising, Entry Services, Workforce Education, Veterans Resource Center, Disability Access Center, and Counseling Health Center
Evaluate costs and/or purchases for equipment, supplies, faculty development, travel, and estimate needs for supplies, equipment, and projects
Maintain, monitor, reconcile and initiate corrections for the department budgets as well as any specified dedicated fee and foundation accounts, assign appropriate budget accounts, initiate transfers as appropriate
Assist division chairs with orientation and training of new faculty, work with new adjunct faculty to setup email, voicemail, keys, copier set-up, computer requirements and other necessary paperwork
Initiate bookstore orders, purchase requests, Foundation check requests, invoice vouchers, work order requests, key requests, personnel action forms, special assignment agreements, travel requests and travel expense vouchers using electronic and manual processes; assist faculty with travel and purchasing procedures
Manage division, department, and program email distribution lists; update as needed including OU Campus web support for division, department, and program sites, maintain and upload reports to individual website for Behavioral Sciences and Social Sciences divisions
Calendar management, schedule and arrange meetings, coordinate travel including identifying registration costs, meals, transportation, mileage, hotel, per diem as well as any other miscellaneous cost related to travel
Facilitate orientation and training of new faculty, assist as needed regarding class schedule planning, maintain accurate student files for program applications and selected students, and provide support to students selected into the program
Serve as administrator of the SOFA EvaluationKIT process, build quarterly project for student evaluations of unit faculty, compile and input data, monitor response rates, download reports upon project completion, and distribute report summaries in accordance with established schedule and save results per established unit procedures and forward on to division chair as appropriate maintaining confidentiality
Prepare and process documents and ctcLink requests such as purchasing, requisitions, travel requests expense vouchers, and faculty leave forms
Provide office reception, respond to inquiries, and make referrals; furnish clear and accurate information on college policies and procedures
Provide support for the College’s Honor’s Program. Coordinate with unit dean to update honors spreadsheet, create Change of Registration forms, fill out PAFs for stipends, etc
Perform related duties as required
Qualification
Required
High school graduation or equivalent
Two (2) years of increasingly responsible office experience
Proficient in using Microsoft Office Suite, including MS Word, Excel, Outlook, and SharePoint
Provide excellent customer service that consistently meets or exceeds the needs of students, colleagues, and the community. This includes building and maintaining internal and external customer satisfaction with the services offered by the college
Benefits
Vacation/sick leave
Medical, dental, life and long-term disability insurance
Retirement
Tuition waiver
Flexible spending account
Company
NEOGOV
NEOGOV is the leading provider of workforce management software uniquely designed for the public sector, education, and public safety.
501-1000 employees
Funding
Current Stage
Late StageTotal Funding
$700MKey Investors
The Carlyle Group,Warburg PincusWarburg Pincus
2025-07-28Secondary Market· $700M
2025-07-28Acquired
2021-06-02Private Equity
Leadership Team
Shane Evangelist
CEO
Brandon McDonald
Head Of Marketing
Recent News
Canada NewsWire
2025-11-14
2025-11-14
Government Technology US
2025-10-31
Company data provided by crunchbase