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Irvine Company Chicago · 1 day ago

Property Assistant ($28.17 - $25.48)

Irvine, CA

Full-time

Onsite

Entry Level

$28.17/hr - $35.48/hr

1+ years exp

Irvine Company Chicago is a division of Irvine Company that specializes in creating popular retail centers. They are seeking a Property Assistant to provide general administrative support to management for the daily operations of shopping centers, including tasks such as insurance tracking, invoice processing, and report generation.

Real Estate

Responsibilities

Accepts and directs telephone calls from merchants, customers, vendors, and staff to resolve or elevate issues

Provides general administrative support, arranges meetings, and ensures tasks are completed promptly and to a high degree of quality

Establishes, maintains, and updates record-keeping and filing systems for the Asset Team

Creates purchase orders, processes invoices, and tracks annual expenses

Serves as the primary administrative support for the Operations Manager for vendor management, including new setups, contracts, and communications

Prepares required monthly reports, notices, and correspondence

Routes and monitors Construction Service Dept. requests by processing Tenant Coordination Service Requests (TCSR) in Salesforce

Maintains current merchant contact information and notifies them of upcoming scheduled property activity

Manages the Net Promoter Score (NPS) annual survey process, including running reports and tracking responses

Qualification

Administrative supportInvoice processingRecord-keepingSalesforceComputer skills

Required

Provides general administrative support to the Director/Senior Director, Manager/Assistant Manager, and Operations Manager for the daily management of neighborhood & community shopping centers

Key responsibilities include insurance tracking, invoice/purchase order processing, work order creation, merchant/customer communication, report generation/review, and other assigned tasks