American University · 17 hours ago
Program Manager
Washington, DC
Full-time
Hybrid
Entry, Mid Level
$58K/yr - $62K/yr
2+ years expAmerican University is a student-centered research institution located in Washington, DC, known for its commitment to creating meaningful change. The Program Manager is responsible for overseeing the administrative and operational functions of the Lincoln Scholars Program and CIVICS Summer Institute Program, including event management, financial oversight, and personnel management.
Higher Education
Responsibilities
Oversee and manage all operational and strategic components of both programs- the Lincoln Scholars Program and CIVICS Summer Institute Programs. This includes maintaining records of all students enrolled in the program and progress toward completion; assist with recruitment and program admissions; organize program classes and faculty, including 1 credit classes; act as a liaison with other parts of the university, including First Year Advisors, other academic advisors, AU Core, and other departments including Literature; maintain records of student achievements. Conduct exit interviews and surveys at the conclusion of the institute with participating members. Provide enhanced program forecasting and planning to support growth and long-term sustainability
Provide comprehensive financial oversight for the Lincoln Scholars Program and CIVICS Summer Institute Programs respective budgets, including responsibility for planning, forecasting, tracking, and reporting on all program accounts. Independently manage financial transactions in Workday and oversee spending from grants, gifts, and other funding sources. Manage a large grant portfolio including external grants with complex compliance and reporting requirements. The Program Manager exercises substantial independent judgment in approving, tracking, and reconciling a high volume of travel and event expenses. Draft and present annual reports for SPA and external funders, incorporating more complex data and financial metrics reflective of expanded program scale. Works closely with SPA Budget and Grant team to manage and oversee large federal grants, ensuring strong fiscal stewardship and alignment with long-term funding strategies
Oversee planning and logistics, and execution of all Lincoln Scholars and CIVICS Summer Institute events, including annual lectures, retreats, conferences, and faculty workshops. Oversees the logistics of housing and meals for summer institute participants on campus. Manage all aspects of speaker and vendor contracts, accommodation, honoraria, and travel arrangements. Works closely with SPA Events and other university units to ensure events meet elevated programmatic expectations and support broader strategic goals
Works closely with SPA marketing and admissions to oversee all public-facing materials, website maintenance, and program branding to attract and recruit for both programs. Write annual reports, promotional materials, and strategic communications for external and internal audiences. Work on special marketing projects to support program growth and visibility
Manage and supervise 3–5 student staff as well as any assigned resident assistants during the summer institutes. Provide training, ongoing supervision, and performance oversight to ensure smooth progress through the system and effective delivery of curricular and co-curricular programming
Qualification
Required
Bachelor's degree or equivalent
2 - 4 years of relevant experience
Familiarity with financial and personnel software and databases, including Workday Financial and Human Capital Management (HCM)
Experience in all MS Office applications. Intermediate to advanced knowledge of Microsoft Excel preferred (Pivot Tables, V-Lookups, SumIfs, Conditional Formatting, etc.)
Grant and budget management knowledge
Excellent interpersonal communication, written and verbal communication skills with emphasis on professional email etiquette required
Event organization experience required
Experience supervising others
Preferred
Master's degree or equivalent
3 - 5 years of relevant experience
Knowledge of academic institutions and familiarity with the various divisions and offices within (and the respective functions of) large organizations
Prior experience in a university setting preferred
Benefits
AU offers a competitive benefits package. Click here to learn about American University's unique benefit options.
Company
American University
American University's historic academic strengths are rooted in social responsibility and our dedication to cultural and intellectual diversity.
1001-5000 employees
H1B Sponsorship
American University has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
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2025 (13)
2024 (20)
2023 (7)
2022 (17)
2021 (9)
2020 (18)
Funding
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