University of Oklahoma · 12 hours ago
Acquisitions Coordinator
Norman, OK
Full-time
Onsite
Entry Level
3+ years expThe University of Oklahoma is seeking an Acquisitions Coordinator to support their book publishing program. The role involves managing book projects from initial screening through publication and coordinating administrative activities for designated programs.
EducationHigher EducationUniversities
Responsibilities
Prepare and send manuscripts or proposals for external peer review (ensure all necessary parts are present and in correct sequence; insert page numbers; convert to PDF or make printout). Adapt standard cover letters/messages for each manuscript sent out for review. Give standard deadlines; negotiate with readers who need more time. Follow up with reviewers who are late
Prepare manuscripts and relevant interoffice paperwork for transmittal to Editorial, Production, and Design (EDP) team
Work with authors who need coaching in preparing their manuscripts according to the Press’s author guidelines and The Chicago Manual of Style and/or whichever other style manual the Press and author have agreed to follow
Guide authors in delivering their manuscripts, with usable illustrations and permissions, on schedule. Assist AEs with enforcing contracted deadlines
Assist authors and AEs in selecting, locating sources for, and ordering/obtaining print-quality illustrations and the permission necessary to reproduce them. Consult the production manager as necessary. Help authors and AEs manage the number of illustrations, ensuring that each illustration enhances the book’s value and remains within the contracted number of illustrations. Coordinate with author and his/her chosen cartographer the production of quality maps
For readers, prepare Independent Contractor Forms, Invoices (for cash payments), and secure reader W-9s. Process peer reviewer honoraria (Cash or book credits) in a timely manner
Train, coordinate, and oversee the work of graduate students and interns
Assist in maintaining current and accurate project, reader, author, and task date information in Title Management (TM) from peer review to transmittal request
Assist AEs as needed in calling for and receiving author (and series editors as appropriate) response to reader reviews
Assist in assembling project proposal packets for Publishing Committee and Faculty Advisory Board meetings
Coordinates the activities between projects for a department or college and between those projects and other programs on the national or state level. Interfaces with university departments, funding sources, outside organizations and state/government agencies
Distributes information to program staff and others. Answers questions about the program and its progress as it relates financially
Organizes and participates in the analysis of collected data. May perform data entry, collect, and clean data
Coordinates with the Institutional Review Board to develop protocols and consent forms for research projects. Ensures projects are in compliance with University regulations
Assist with developing of proposals, negotiating and administering grants and contracts
Coordinates administrative functions such as personnel, operational matters and other services
Plans and oversees special projects
Performs various duties as needed to successfully fulfill the function of the position
Qualification
Required
Bachelor's degree
36 months of related experience
Communicates effectively one-to-one, in small groups and in public speaking contexts; writes precise, well-organized emails, letters and proposals while using appropriate vocabulary and grammar
Plans, organizes, and schedules in an efficient, productive manner; anticipates contingencies and pays attention to detail; targets projects or initiatives that require special attention and focuses on key tasks when faced with limited time and/or resources
Ability to handle multiple projects and deadlines
Successfully uses multiple software programs independently. Software may include Microsoft Office, applications such as PowerPoint, Word, Excel, email, and web browsers
Ability to complete task with consistency and success in adhering to deadlines
Ability to work independently and collaboratively with internal and external constituencies
Ability to work in stressful situations
Preferred
Bachelor's degree in English, humanities, social science, or a closely related field
Graduate degree in English or the Humanities
At least one year of work experience, ideally in publishing
Knowledge of academic publishing, preferably through an internship or previous experience at a publisher
Familiarity working with database technologies
Familiarity with the Chicago Manual of Style and imposing a house style
Company
University of Oklahoma
The University of Oklahoma is a public research university that provides variety of undergraduate and graduate programs in multiple fields.
1001-5000 employees
H1B Sponsorship
University of Oklahoma has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (106)
2024 (96)
2023 (83)
2022 (104)
2021 (87)
2020 (68)
Funding
Current Stage
Late StageTotal Funding
$35.4MKey Investors
US Department of Energy"US Department of Commerce, Economic Development Administation"Air Force Research Laboratory
2024-03-13Grant· $3.1M
2023-11-09Grant· $1.9M
2023-04-05Grant· $8.7M
Leadership Team
Mark Yeary
Co-Founder, Advanced Radar Research Center (ARRC)
Marcus Bowman
Deputy Athletic Director, CFO & Business Strategy
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