Entrepreneurs' Organization San Diego · 2 hours ago
Event Coordinator
San Diego, CA
Part-time
Onsite
Mid Level
$30/hr - $35/hr
3+ years expEO San Diego is a non-profit global community dedicated to bringing world-class entrepreneurs together. The Chapter Event Coordinator will provide administrative support and manage events for a 200-person chapter, ensuring smooth operations and participant engagement.
Non-profit Organization Management
Responsibilities
Plan and coordinate all EO in person events ranging from learning, social, MyEO, and Lunch and Learns
Handle all event logistics, including booking venues, arranging catering, confirming A/V, and managing vendor contracts
Oversee day-of-event logistics, ensuring smooth operations, including set-up, registration and badges, timeline management, surveys, and tear-down
Create and manage event budgets and supply event reporting, ensuring all events are delivered within budget
Develop and implement marketing plans for events, including social media campaigns, email invitations, and promotional materials
Collaborate with the marketing team to create content that aligns with event goals and maximizes engagement
Act as the main point of contact for event participants and vendors, addressing inquiries and providing support before, during, and after events
Develop strategies to increase participant engagement and satisfaction
Conduct post-event evaluations and analysis to assess the success of events, identify areas for improvement, and implement feedback
Prepare detailed post-event reports for review by the Executive Director and Board Chairs
Maintain and update the EO Chapter calendar and EO Network, ensuring all key events are scheduled and communicated effectively
Handle administrative responsibilities for post-event follow-up, including event surveys, analyzing feedback, and generating reports
Establish and maintain strong relationships with vendors and venues, ensuring services meet the chapter’s needs
Scout and evaluate venues to ensure they align with the event’s goals and budget
Ensure accurate collection of payments for events
Manage event budgets and ensure they are adhered to throughout the planning process
Qualification
Required
3-5 years of experience in event or meeting planning
High school diploma or equivalent required
Excellent written and verbal communication skills, with an emphasis on clarity and professionalism
Strong attention to detail and problem-solving skills
Ability to work independently and as part of a team in a fast-paced environment
Strong project management and organizational skills, capable of managing multiple priorities
Proficient in Google Suite, Microsoft Excel, Ticketblox, and SurveyMonkey
Ability to remain calm under pressure while maintaining a customer service-oriented attitude
Activator – Excels in turning ideas into action, helping projects move forward quickly and efficiently
Organizational – Skilled at managing logistics, resources, and timelines to ensure smooth event execution
Responsibility – Takes ownership of tasks, ensuring that all commitments are met and handled with care
Communication – Able to communicate effectively and ensure stakeholders are kept informed and engaged
Focus – Driven to stay on track and achieve objectives, even in the face of shifting priorities and deadlines
Preferred
bachelor's degree
Events & Meetings certificate
Benefits
Flexible work hours within the part-time commitment.
Opportunities for growth and development within the organization.
Company
Entrepreneurs' Organization San Diego
The Entrepreneurs’ Organization (EO) is a global, peer-to-peer network of more than 14,000+ influential business owners with 198 chapters in 61 countries.
201-500 employees
Funding
Current Stage
Growth StageCompany data provided by crunchbase