Illinois Central College · 1 day ago
PT Athletics Administrative Assistant
USA
Part-time
Onsite
Entry Level
$17.05/hr - $19.60/hr
1+ years expIllinois Central College is seeking a part-time Athletics Administrative Assistant responsible for providing general and confidential secretarial and administrative support to the Athletics department. The role includes tasks such as maintaining records, scheduling, event planning, and data collection.
Higher Education
Responsibilities
Complete administrative support tasks supporting the department such as maintaining files, scheduling appointments, typing letters and/or memos, running and verifying reports, processing data, processing requests, preparing meeting minutes, and gathering information
Provide customer assistance by answering telephone calls, forwarding calls, greeting students, staff and the general public, referring individuals and inquiries to the appropriate personnel
Troubleshoot problems serving as the front-line representative of the department
Establish and maintain confidential files for the department
Maintain databases, complete data entry tasks and run departmental reports
Maintain departmental budget records of travel, supply and capital orders, general stores requisitions, and purchase orders
Maintain and distribute forms and/or supplies relevant to department procedures and functions
Schedule meeting rooms and activities at the direction of the Athletics Director
Complete the annual EADA (Equity in Athletics) report each Fall
Be the athletics point person in the planning, preparation, and running of the annual Athletics Hall of Fame induction ceremony
Schedule, oversee upkeep, and work with athletic director on inventory of items in concession stand
Perform related duties as required
Qualification
Required
High school diploma or equivalent
One year of experience working in an administrative role
Proficient in Microsoft Office Suite
Experience working with Adobe Acrobat
Strong multi-tasking and prioritization skills
Strong attention to detail and problem-solving skills
Strong verbal and written communication skills
Strong interpersonal skills, including the ability to establish and maintain cooperative and professional working relationships with others
Preferred
Associate's degree in business, administration and/or related field
Experience working in an educational system or athletics
Experience working with Workday
Knowledge of accounting and business principles
Benefits
Paid time off
11 paid holidays; 2 floating holidays
Medical, dental, vision, life and long-term disability insurance
Tuition waivers for employee, spouse and dependent children
On-site childcare center
403(b) retirement plans
State University Retirement System pension plan
Company
Illinois Central College
Illinois Central College is a school in East Peoria.
501-1000 employees
Funding
Current Stage
Late StageTotal Funding
$4.9MKey Investors
"US Department of Commerce, Economic Development Administation"
2025-01-14Grant· $4.9M
Leadership Team
Robin Ballard
Vice President and Chief Development Officer
Gabe Gibson
Chief Information Officer
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