RTW Investments, LP · 2 days ago
Executive, Personal Assistant
New York
Full-time
Onsite
Senior Level
$150K/yr - $175K/yr
7+ years expAthena Group Advisors is a dedicated multi-family office of a life sciences and biotech investment firm. They are seeking a highly organized and proactive Executive Assistant / Personal Assistant to support an Executive, managing both professional and personal calendars while ensuring seamless coordination of various tasks and responsibilities.
Business DevelopmentFinanceFinancial ServicesHealth CareVenture Capital
Responsibilities
Manage and prioritize the Executive’s professional calendar, coordinating meetings across two private foundations and several nonprofit boards
Prepare agendas, background materials, and take notes
Coordinate logistics for internal and external meetings, including but not limited to venues, conference rooms, A/V, catering, and printing
Oversee the foundation’s CRM and maintain an organized digital filing system
Utilize task management software to track deadlines and deliverables across the team
Assist with expense tracking and record keeping
Support special projects as they arise
Manage and prioritize the Executive’s personal calendar, including but not limited to coordination of childcare and kids’ school activities, medical appointments, and extracurricular activities
Provide day-to-day support to the Executive, prioritizing and balancing their needs, and navigating seamlessly across multiple homes and locations
Carry out personal and ad-hoc errands, including but not limited to personal shopping and returns, events, physical donations, and auctioning and selling items
Coordinate the tracking, receiving, and organizing of delivery of items (e.g., certified mail, FedEx)
Support the Director of Property Management in routine and ad-hoc tasks related to clients’ properties, including but not limited to:
Scheduling vendors and house staff for routine or seasonal maintenance
Providing house access to vendors; remain on-site when vendors or tradespeople are working to ensure the Executive’s home security protocols are followed
Conducting basic walkthroughs to report any issues or repairs (e.g., broken lights, minor leaks, cleanliness issues)
Managing gifting and delivering the on-site hospitality experience for visitors, business guests, and family at clients’ home(s); and
Preparing the home for guests, including but not limited to guest room set-up, providing refreshments, flowers, bathroom and bedroom amenities, and ensuring the Executive’s expectations and preferences are met and delivered
Qualification
Required
7-10+ years of experience supporting executive leaders, ultra-high-net-worth families, private households, family offices, or working in luxury hospitality environments
Successful candidates can manage multiple priorities, maintain complete confidentiality and exercise discretion, have superior judgment, work with many stakeholders, and thrive in a fast-paced, results-driven environment. Must understand urgency
Attention to detail, flexibility, and strong written and verbal communication skills
Positive and collaborative attitude, highly reliable, responsible, and responsive
Ability to proactively anticipate needs and problem solve
Exceptional client service and communication skills with a demonstrated ability to develop and maintain outstanding client relationships
Proficiency with HubSpot (CRM), Asana (task management), Canva (design), Google Workspace, and Microsoft Office applications
Preferred
Bachelor's degree preferred
Benefits
Discretionary incentive compensation program
Comprehensive benefits package
Medical and life insurance
Retirement plans
Tax-free savings options
Access to additional healthcare programs
Company
RTW Investments, LP
RTW is a life sciences investment and innovation firm.
51-200 employees
Funding
Current Stage
Growth StageLeadership Team
Robert Aurigema
Partner, Chief Operating Officer, Chief Financial Officer
Naveen Yalamanchi
Partner
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