inSync Staffing · 14 hours ago
Contract Administrator
Rocklin, CA
Contract
Hybrid
New Grad, Entry Level
$47/hr - $51/hrinSync Staffing is seeking a Contract Administrator for a 4-month contract position. The role involves reviewing and processing invoices, facilitating meetings with vendors, and ensuring compliance with contracts and purchase orders.
B2BDeliveryHuman ResourcesInformation TechnologyStaffing Agency
Hiring Manager
Becca Kamarad
Responsibilities
Reviews invoices to ensure that rates, scope and terms are consistent with contracts. Confirms actual work performed with Line of Business
Primarily responsible for facilitating meetings with vendors and LOB to resolve invoice discrepancies of rates charged against the CWA and Catalogue contract pricing structure and elevating issues to management as appropriate for resolution
Primarily responsible for reconciling vendors’ accounts receivable reports and resolving issues required to complete payment
Identifies and escalates contract errors or inconsistencies
May post goods receipts (GRs) and support allocation of funds in partnership with the Accrual Owner and Budget Owner
Provides metrics, overview and guidance to the Line of Business (LOB) to ensure accuracy of GRs posted by others
Proactively maintains balanced purchase orders (POs) to ensure vendor payments are processed timely. Analyzes PO imbalances using various tools (e.g., SAP, Ariba, Microsoft Excel, etc., and various other financial reports) working to resolve any issues
Works with Budget Owner to reduce payment cycle times
Clears blocked invoices in accordance with the terms and conditions of the contract and/or purchase order. Coordinates with suppliers and accounts payable as needed
Develops and maintains vendor relationships for purposes of billing and invoicing for CWA’s and Catalogue contracts. Works with vendors to improve timeliness and accuracy of invoicing
Supports the tracking of approval status of contracting documents from inception through approval and ensures that documents are routed expeditiously with the goal of avoiding After the Fact Purchase Orders and maintaining funding for approved work
Collaborates with LOB and Sourcing to ensure contracts are set up correctly to facilitate invoicing process with correct accounting and cost breakdowns
Assists in monitoring available funds against approved amounts for each contract and notifies Contract Specialist and/or LOB if a contract extension is needed
Close out purchase orders after verifying with LOB and vendor that all contractual obligations have been met
Provides secondary review of compliance information for vendor use, inclusive of but not limited to insurance, state licensing, gold shovel, ISN, and union signatory status
Identify and record cost savings from invoice validation process
Perform KB61 transactions which reallocates costs to capital or expense orders (e.g., invoices at the PO level)
Helps maintain proper record keeping of all invoicing and related documents per company standards, ensuring accuracy and consistency of data
Assists with the monthly accrual process by providing information and guidance on the various accruals processes
Provides data on invoices in process to LOB partners, AO and/or contractors for their use in preparing their accrual
Posts requested accrual entries if the AO is not able to post the accrual
Supports proper cost accounting to eliminate SOX deficiencies
Qualification
Required
Ability to Process GRs (good receipts), journal entry experience
Ability to review and process invoices submitted by outside vendors (great vendor connection & communication)
Ability to be as a backup support to team members with GRs, journal entries, review/process invoices
Professional, good communication, and detail oriented
Reviews invoices to ensure that rates, scope and terms are consistent with contracts. Confirms actual work performed with Line of Business
Primarily responsible for facilitating meetings with vendors and LOB to resolve invoice discrepancies of rates charged against the CWA and Catalogue contract pricing structure and elevating issues to management as appropriate for resolution
Primarily responsible for reconciling vendors' accounts receivable reports and resolving issues required to complete payment
Identifies and escalates contract errors or inconsistencies
May post goods receipts (GRs) and support allocation of funds in partnership with the Accrual Owner and Budget Owner
Provides metrics, overview and guidance to the Line of Business (LOB) to ensure accuracy of GRs posted by others
Proactively maintains balanced purchase orders (POs) to ensure vendor payments are processed timely. Analyzes PO imbalances using various tools (e.g., SAP, Ariba, Microsoft Excel, etc., and various other financial reports) working to resolve any issues
Works with Budget Owner to reduce payment cycle times
Clears blocked invoices in accordance with the terms and conditions of the contract and/or purchase order. Coordinates with suppliers and accounts payable as needed
Develops and maintains vendor relationships for purposes of billing and invoicing for CWA's and Catalogue contracts. Works with vendors to improve timeliness and accuracy of invoicing
Supports the tracking of approval status of contracting documents from inception through approval and ensures that documents are routed expeditiously with the goal of avoiding After the Fact Purchase Orders and maintaining funding for approved work
Collaborates with LOB and Sourcing to ensure contracts are set up correctly to facilitate invoicing process with correct accounting and cost breakdowns
Assists in monitoring available funds against approved amounts for each contract and notifies Contract Specialist and/or LOB if a contract extension is needed
Close out purchase orders after verifying with LOB and vendor that all contractual obligations have been met
Provides secondary review of compliance information for vendor use, inclusive of but not limited to insurance, state licensing, gold shovel, ISN, and union signatory status
Identify and record cost savings from invoice validation process
Perform KB61 transactions which reallocates costs to capital or expense orders (e.g., invoices at the PO level)
Helps maintain proper record keeping of all invoicing and related documents per company standards, ensuring accuracy and consistency of data
Assists with the monthly accrual process by providing information and guidance on the various accruals processes
Provides data on invoices in process to LOB partners, AO and/or contractors for their use in preparing their accrual
Posts requested accrual entries if the AO is not able to post the accrual
Supports proper cost accounting to eliminate SOX deficiencies
Benefits
Health insurance
Health savings account
Dental insurance
Vision insurance
Flexible spending accounts
Life insurance
Retirement plan
Company
inSync Staffing
inSync Staffing is a staffing and recruiting company providing staff augmentation services.
Founded in 2011
501-1000 employees
Funding
Current Stage
Late StageCompany data provided by crunchbase