Sentara Health · 2 days ago
Executive Assistant
Virginia Beach, VA
Full-time
Onsite
Mid Level
3+ years expSentara Health is a healthcare organization committed to improving health every day. The Executive Assistant will perform a variety of administrative tasks to support two senior vice presidents, including managing calendars, handling sensitive information, and preparing documents.
Hospital & Health Care
Responsibilities
Exercises independent judgement on priorities, sensitive matters, and stakeholder communications
Handles highly confidential and sensitive information with absolute discretion
Manages complex, multi-leader calendars with competing priorities
Protects executive time by triaging requests and aligning meetings to strategic goals
Prepares leaders with agendas, briefing materials, and decision context
Navigates complex organizational structures to move work forward
Prepare tailored letters, emails, and more complex reports and agendas and minutes of meetings for approval by the Executive
Produce, update, and provide best practice support on complex Microsoft documents, databases, and other departmental systems, advising colleagues as needed and using expertise to help improve processes
Prepare moderately complex documents using a variety of applications for technology devices, such as standard office software. Also responsible for gathering and summarizing data for reports
Arrange venues, equipment, catering, accommodations, and travel for participants arriving from various locations to ensure the smooth running of medium-scale events
Identify, within the team, instances of noncompliance with the organization's policies and procedures and/or relevant regulatory codes and codes of conduct, reporting these instances and escalating issues as appropriate
Answer the telephone and assist callers or those making a broad range of inquiries by email or mail or other means with any requests for information, directing more complex matters to colleagues as necessary
Initiate contact internally and externally on a regular basis to convey requests, provide instructions, or obtain information on behalf of a senior colleague
Receive visitors and respond accurately and promptly to a broad range of questions and issues raised
Gain or maintain external professional accreditation, where relevant, to improve performance and fulfill personal potential
Develop and maintain an understanding of relevant technology, external regulation, and industry best practices through ongoing education, attending conferences, and reading specialist media
Qualification
Required
High school diploma
Three or more years of Executive Assistant experience
Excellent writing skills
MS Office
Benefits
Medical, Dental, Vision plans
Adoption, Fertility and Surrogacy Reimbursement up to $10,000
Paid Time Off and Sick Leave
Paid Parental & Family Caregiver Leave
Emergency Backup Care
Long-Term, Short-Term Disability, and Critical Illness plans
Life Insurance
401k/403B with Employer Match
Tuition Assistance – $5,250/year and discounted educational opportunities through Guild Education
Student Debt Pay Down – $10,000
Reimbursement for certifications and free access to complete CEUs and professional development
Pet Insurance
Legal Resources Plan
Colleagues have the opportunity to earn an annual discretionary bonus if established system and employee eligibility criteria is met.
Company
Sentara Health
Sentara Health, an integrated, not-for-profit health care delivery system, celebrates more than 135 years in pursuit of its mission - "we improve health every day." Sentara is one of the largest health systems in the U.S.
10001+ employees
H1B Sponsorship
Sentara Health has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (30)
2024 (7)
2023 (1)
Funding
Current Stage
Late StageLeadership Team
Dennis Matheis
President & CEO
Howard Kern
CEO Emeritus Sentara Health
Recent News
2025-09-17
The Virginian-Pilot
2025-07-24
Company data provided by crunchbase