Ascend Technologies · 8 hours ago
Executive Assistant
Tampa, FL
Full-time
Onsite
Senior Level
5+ years expAscend Technologies is a company focused on leveraging IT as a business driver and differentiator. They are seeking an exceptional Executive Assistant to support the Founder by managing calendars, scheduling meetings, and creating organizational structures to enhance efficiency across two growing businesses.
ConsultingCyber SecurityInformation TechnologyPenetration Testing
Hiring Manager
Gem M.L
Responsibilities
Provide high-level administrative and operational support to the Founder, managing calendars, scheduling meetings, coordinating travel, and handling correspondence across two businesses
Act as a proactive task owner, anticipating needs, prioritizing responsibilities, and ensuring seamless execution of multi-dynamic tasks with minimal oversight
Track and monitor all ongoing activities, relationships, and future opportunities within the businesses, maintaining comprehensive records and providing regular updates to the Founder
Create and implement organizational structures, processes, and systems (e.g., SOPs, workflows) to enhance efficiency and scalability across both businesses
Handle sensitive data, confidential information, and strategic discussions with the utmost integrity, discretion, and professionalism, particularly in finance, legal, and people-related matters
Participate in finance and legal discussions, assisting with document preparation, research, and follow-up to support critical business decisions
Travel as needed to support the Founder’s engagements, meetings, and business operations, ensuring smooth logistics and execution
Work in-office daily, including weekends, to maintain alignment with the Founder’s schedule and business demands, demonstrating flexibility and dedication
Collaborate with internal teams (e.g., finance, legal, operations) to drive projects forward and ensure alignment with business goals
Take initiative to identify and resolve challenges, proactively removing obstacles to allow the Founder to focus on strategic priorities
Qualification
Required
5+ years of experience as an Executive Assistant, preferably supporting C-level executives or founders in fast-paced, multi-business environments
Proven track record as a 'doer' and task owner, with exceptional organizational and time-management skills to handle complex, multi-dynamic responsibilities
Highly intelligent, resourceful, and quick to adapt, with the ability to get organized rapidly and track multiple priorities effectively
Demonstrated experience creating structures, processes, or systems (e.g., SOPs, project plans) to improve organizational efficiency
Impeccable integrity and trustworthiness, with the ability to handle sensitive data, confidential information, and strategic relationships with discretion
Experience in finance and legal discussions (or willingness to learn) is a plus, as the role involves supporting strategic business initiatives
Interpersonal skills, great communication, and excellent chairside manner
Preferred
Strong Bachelor's degree or equivalent experience in business administration, management, or a related field
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook), project management tools (e.g., Asana, Trello, MS Project), and financial/legal software
Benefits
401(k)
Health insurance
Paid time off
Professional development assistance
Referral program
Retirement plan
Vision insurance
Company
Ascend Technologies
Ascend Technologies helps customers to make IT investments, meet the needs of business and optimize productivity
201-500 employees
H1B Sponsorship
Ascend Technologies has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (11)
2024 (16)
2023 (12)
2022 (9)
2021 (11)
2020 (6)
Funding
Current Stage
Growth StageLeadership Team
Wayne Kiphart
Chief Executive Officer
Recent News
Arkansas Business — Business News, Real Estate, Law, Construction
2025-06-10
Company data provided by crunchbase