Woods Hole Oceanographic Institution · 2 days ago
Senior Financial Systems Analyst
United States
Full-time
Remote
Senior Level
$129K/yr - $168K/yr
7+ years expWoods Hole Oceanographic Institution (WHOI) is seeking a collaborative, solutions-oriented Senior Financial Systems Analyst to help advance their financial and sponsored research operations. The role involves partnering with various stakeholders to optimize Workday Financials and Grants Management systems while ensuring compliance and supporting scientific discovery.
EducationMarine TechnologyNon ProfitProduct Research
Responsibilities
Serve as a functional lead for Workday Financials and Workday Grants Management, partnering closely with GCS, Research Administration, and Finance & Accounting in a higher education and research environment
Analyze, design, and optimize WHOI’s Financial and Grants Management systems and processes, leveraging Workday best practices
Partner closely with GCS to ensure Workday configurations support sponsor terms, institutional policies, and regulatory requirements
Support the full sponsored research lifecycle in Workday, including award setup, budgeting, amendments, cost sharing, F&A, billing, revenue recognition, and closeout
Support core financial management processes across General Ledger/Financial Reporting, Accounts Payable, Accounts Receivable, Procurement, Assets, Cash Management and Financial Planning & Analysis ensuring alignment with institution accounting policies and best practices
Collaborate with Finance & Accounting leadership and business process owners to design, optimize, and govern Workday Financials configurations and controls
Act as a key functional lead and trusted advisor during Workday implementations, enhancements, and optimization initiatives
Collaborate with Finance & Accounting, GCS, Research Administration, Information Systems, HRIS, and other institution partners to design efficient, compliant, and user-friendly processes
Lead requirements gathering, business process mapping, and future-state design for financial and grants workflows
Translate complex operational needs into clear functional requirements and Workday configurations
Evaluate current-state processes, identify improvement opportunities, and guide stakeholders toward best-practice solutions
Coordinate and support system testing, user acceptance testing, and issue resolution in partnership with business and technical teams
Support integrations between Workday and other institutional systems and tools
Design and maintain Workday Financials and Grants reports, including standard, custom, and composite reports
Develop dashboards and metrics that support research administration, financial management, grants oversight, audit readiness, and leadership decision-making
Partner with Finance, FP&A, GCS, and Research Administration leadership to define reporting standards, data governance, and analytics priorities
Provide ad hoc reporting and analysis to support operational and strategic needs
Provide ongoing functional support to Finance & Accounting, GCS & Research Administration, and the broader WHOI Workday user community
Coordinate system enhancements, upgrades, documentation, and end-user training
Develop clear user guides, training materials, and process documentation tailored to a research environment
Support internal and external audits, compliance reviews, and sponsor inquiries
Proactively identify opportunities to improve system usability, productivity, and user experience
Contribute to a culture of service, collaboration, and continuous improvement
Qualification
Required
Bachelor's degree in Accounting, Finance, Business Administration, or a related field
At least 7 years of experience supporting financial systems, with increasing responsibility and scope
At least 5 years of hands-on experience with Workday Financial Management, including implementation, configuration, administration, and support
Demonstrated experience with Workday Grants Management and sponsored research business processes
Strong experience developing Workday Financials and Grants reports, including custom and composite reporting
Experience working in or closely with higher education, research institutions, or other grant-funded organizations
Proven ability to gather requirements, perform gap analysis, and design effective system solutions
Strong analytical and problem-solving skills with attention to data quality and integrity
Excellent written and verbal communication skills, with the ability to partner effectively across diverse stakeholder groups
Preferred
MBA or advanced degree
Workday Financial Management and/or Workday Grants certifications
Experience supporting complex, decentralized organizations
Benefits
Comprehensive benefits package
Company
Woods Hole Oceanographic Institution
As the world's largest private nonprofit ocean research, engineering and education organization, we are dedicated to advancing solutions for our ocean, our planet, and our future.
1001-5000 employees
Funding
Current Stage
Late StageTotal Funding
$14.04MKey Investors
Massachusetts Clean Energy CenterNFWF
2024-07-30Grant· $0.25M
2023-09-19Grant· $0.19M
2010-01-14Grant· $8M
Leadership Team
Janet Geist Moore
Executive Assist. to VP for Operations & Chief Financial Officer
Kathryn Link
Vice President for Operations and Chief Financial Officer
Recent News
2025-08-14
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