Donders Institute for Brain, Cognition, and Behaviour · 13 hours ago
Program Administrator
Greenwood Village, CO
Contract
Hybrid
Mid Level
$58K/yr - $87K/yr
3+ years expDonders Institute for Brain, Cognition, and Behaviour is seeking a Program Administrator to support their Governance and Organizational Development practice areas. In this dynamic role, you will partner with consultants, leaders, and clients to ensure the flawless delivery of programs, board evaluations, and operational support, making a meaningful impact across the organization.
Research
Responsibilities
Assist with scheduling, meeting coordination, and logistics for programs, consultant engagements, and board evaluations
Support the preparation of proposals, program materials, presentations, reports, and participant communications
Maintain accurate documentation, project tracking, and status updates across all Governance deliverables
Help coordinate logistics for virtual programs (Zoom setup, links, file uploads, chat monitoring, participant support)
Manage registration tasks for programs, including attendee tracking, confirmations, and distributing agendas or materials
Helps support the logistics and operations for projects and programs
Provide administrative support to the Administrative Program Manager, including calendar coordination, document preparation, and correspondence
Maintain organized department files, archive materials, and ensure accurate record retention
Assist with processing invoices, expense tracking, and coordination with Accounting and Administrative Program Manager for budget reconciliation
Support updates to the Learning Management System (LMS) and website with program data, materials, and session information
Assist with contracting faculty/speakers, collecting bios and materials, and tracking deliverables
Respond promptly to client inquiries and provide high-quality customer service
Draft and format clear written communication to clients, stakeholders, and internal teams
Support the setup and collection of evaluation surveys; compile basic results or summaries for review
Maintain positive working relationships with board members, executives, and consulting staff
Assist in administering third-party assessments (e.g. DiSC, CliftonStrengths, Qualtrics)—sending links, tracking completions, and organizing results
Provide basic data entry and reporting support using Excel, Hubspot, LMS tools, or survey platforms
Support process documentation and continuous improvement initiatives within the Governance department
Qualification
Required
Minimum of 3 years of administrative support experience required (professional services or consulting environment preferred)
Proficiency with Microsoft Office (Teams, Word, Excel, PowerPoint, Outlook) required
Strong written and verbal communication skills
High attention to detail, accuracy, and organization
Ability to manage multiple priorities, meet deadlines, and adjust to shifting demands
Professional presence and comfort interacting with executives and board members
Ability to work independently and collaboratively within a small team environment
Commitment to confidentiality and sound professional judgment
Preferred
Experience with LMS platforms, event registration tools (e.g., Cvent), CRM systems, or survey tools preferred
Experience supporting online programs or webinars preferred
Data entry or basic reporting experience preferred
Benefits
90-100% employer paid health insurance options.
12-13 paid holidays annually
Open paid vacation time – Supervisor Approved
Generous paid sick time
Generous 401k matching and other benefits
Casual Dress Code
Collaborative and welcoming work environment
Great Place to Work Certified
Company
Donders Institute for Brain, Cognition, and Behaviour
The Donders Institute for Brain, Cognition and Behaviour is a world-class research centre devoted to understanding the mechanistic underpinnings of human cognition and behavior in health and disease.
501-1000 employees
Funding
Current Stage
Late StageCompany data provided by crunchbase