Johnson & Johnson Innovative Medicine · 2 days ago
Senior Administrative Assistant
Raritan, NJ
Full-time
Onsite
Mid, Senior Level
$52K/yr - $85K/yr
6+ years expJohnson & Johnson Innovative Medicine is dedicated to healthcare innovation aimed at preventing, treating, and curing complex diseases. They are seeking a Senior Administrative Assistant who will be responsible for various administrative tasks including calendar coordination, document preparation, and travel arrangements, while maintaining confidentiality and supporting senior management.
Pharmaceuticals
Responsibilities
Calendar coordination, including scheduling and arranging meetings with internal and external partners
Prepare documents of a highly confidential and sensitive nature such as presentations, memos and correspondence, expense reports
Closely partner with internal teams to build and distribute pre-reads and training materials
Domestic and international travel arrangements
Track communications and capture analytics
Event coordination
Proficiency in utilizing and innovating on current technology platforms, including; Excel, Outlook, PowerPoint, Word, web page navigation, Concur, SharePoint, Yammer, WebEx (BT meetings), Skype, Global Connect, Workday, Our Source, e-marketplace
Coordinate and administer Global Services Service Excellence & Experience engagements by managing statements of work and purchase orders; tracking expenditures and follow-up on actual expenses in variance reports; processing invoices and tracking against monthly reports; developing periodic reporting and communicating purchase order status reports
Achieve results in the absence of day-to-day mentorship
Maintain strict confidentiality and exercising independent discretion and judgment to tackle complex problems
Maintain office environment and serving as single point of contact for facilities
Provide support for large departmental and group meetings (i.e. Town Hall meetings) including logistical support; obtain meeting room space, catering requirements, AV support, agenda support
The Senior Assistant may scan e-mail for executives and highlight items for review or action
The Senior Assistant may provide back up support to other Administrative Assistants
Qualification
Required
A minimum of a high school diploma is required
A minimum of 6 years of experience in an administrative capacity supporting senior management is required
Strong organizational skills and attention to detail is required
Demonstrated proficiency in Microsoft Office programs (Word, Excel, PowerPoint, and Outlook) is required
Experience with productivity tools and portal technologies (i.e. Zoom, Microsoft Teams, Global Connect, SharePoint sites) is required
The ability to prioritize, maintain confidentiality, and operate with patience and integrity in a complex, high-profile, and rapidly changing environment is required
Excellent communication skills are required
Strong leadership, interpersonal, teamwork, analytical and problem-solving skills are required
Sound judgment and discretion with ability independently to assess and resolve complex situations and shift priorities as the need arises
Preferred
Expertise in Microsoft PowerPoint is preferred
Experience working with systems such as HR systems (Workday) on-line travel systems and/or expense reporting system (Concur) is highly preferred
Experience with software based platforms, remote communications platforms and IT is highly desired
Experience with Ariba, eMarketplace, Aravo, Concur, Totality, and/ or running budgets is highly preferred
Benefits
Employees are eligible to participate in the Company’s consolidated retirement plan (pension) and savings plan (401(k))
Vacation –120 hours per calendar year
Sick time - 40 hours per calendar year; for employees who reside in the State of Colorado –48 hours per calendar year; for employees who reside in the State of Washington –56 hours per calendar year
Holiday pay, including Floating Holidays –13 days per calendar year
Work, Personal and Family Time - up to 40 hours per calendar year
Parental Leave – 480 hours within one year of the birth/adoption/foster care of a child
Bereavement Leave – 240 hours for an immediate family member: 40 hours for an extended family member per calendar year
Caregiver Leave – 80 hours in a 52-week rolling period10 days
Volunteer Leave – 32 hours per calendar year
Military Spouse Time-Off – 80 hours per calendar year
This position is eligible for benefits to include medical, dental, vision and time off, as well as any others as provided for in the applicable Collective Bargaining Agreement.
Company
Johnson & Johnson Innovative Medicine
Johnson and Johnson Innovative Medicine focuses on developing medical solutions for some of the challenging diseases and medical conditions.
10001+ employees
Funding
Current Stage
Late StageLeadership Team
Molly Perkins
VP, Head of Cell & Genetic Medicines Discovery
Recent News
2025-08-14
Company data provided by crunchbase