Campbell University · 2 days ago
Budget and Program Manager, Second Chance Initiative
Lillington, NC
Full-time
Onsite
Entry, Mid Level
1+ years expCampbell University is seeking a Budget and Program Manager for the Second Chance Initiative to oversee operational, financial, and administrative components of their prison education and re-entry programs. This role involves managing budgets, grant administration, and coordinating educational offerings for incarcerated and formerly incarcerated students while ensuring compliance with various funding requirements.
EducationHigher EducationUniversities
Responsibilities
Monitors reporting requirements for all agreements, MOUs, and grants, ensuring reports are completed accurately and submitted by required deadlines
Provides day-to-day management of all program budgets, including OSRP-protected funds, unrestricted gifts, and operating budgets; completes purchasing and related documentation
Under the supervision of the Assistant Dean of Adult & Online Education – Second Chance Initiative, reallocates funds across budget categories as permitted, securing all required approvals
Prepares and provides data and reports for funders, AOE leadership, Campbell University leadership, and NCDAC, utilizing CRM and Student Information Systems (e.g., Radius, Colleague, OnBase, and related systems)
Coordinates with internal and external stakeholders, including Site Coordinators/Advisors, OSRP, Payroll, Purchasing, Financial Aid, Bursar, Accounting, Wardens and correctional staff, and NCDAC personnel to address operational needs
Ensures scholarships are coordinated with Pell Grant funding and other financial resources to avoid financial barriers for incarcerated and formerly incarcerated students
Oversees the administration and application of re-entry scholarships and funds for SCI online students
Coordinates pre-professional advising and application processes, including programs such as the BSN at Campbell University
Plans, oversees, and collaboratively implements graduation ceremonies at correctional institutions in coordination with AOE staff and faculty, prison leadership, CU Development, and university administration
Reviews graduation applications and conducts graduation audits for incarcerated students
Manages program calendars to ensure timely completion of operational requirements across campuses, including coordination with site coordinators, adjunct faculty, and vendors
Administers payment processes for external instructors, including Peer Support Specialist Training roles
Enters courses into Colleague each term and enrolls all incarcerated students each academic term
Manages and processes reimbursements for faculty and staff associated with the program
Serves as an academic advisor to re-entry students, providing degree planning, course registration, academic support, and pre-, mid-, and end-of-semester advising
Develops Academic Success Plans for re-entry students who fall below established GPA thresholds
Coordinates and oversees meetings with re-entry education partners and cultivates collaborative relationships
Maintains agendas for team meetings and coordinates follow-up on concerns and support needs identified by site coordinators, re-entry counselors, and other team members
Develops faculty training resources in collaboration with the Instructional Design team
Prepares pay reports for correctional institutions and distributes faculty pay memos each academic term
Supports faculty by identifying onboarding challenges and successes and recommends policy, procedural, or programmatic improvements to the Assistant Dean
Assists the Assistant Dean with preparation of monthly activity reports for the Dean of Adult & Online Education
Coordinates procurement of student materials in collaboration with the Campbell University Bookstore
Assists with student orientation and ongoing student support as needed
Maintains knowledge of best practices in carceral higher education and manages records for the Second Chance Initiative
This position is located at Buies Creek, with occasional travel to correctional institutions in North Carolina
Maintain a professional appearance and demeanor at all times
Uphold and abide by Campbell University policies and procedures, including but not limited to Title IX, and Information Security, including but not limited to FERPA and other state and federal mandates
Uphold and abide by NCDAC policies and procedures
Other job related duties, responsibilities and activities may change or be assigned at any time with or without notice
Qualification
Required
Bachelor's degree required
Minimum of one year of experience with prison education
Extensive administrative experience and skills
Demonstrated ability to communicate effectively with diverse audiences through both oral and written channels
Strong interpersonal, organizational, and time management skills, with the ability to coordinate multiple priorities efficiently
Excellent data management, documentation, and professional writing skills
Experience with enterprise and educational software systems (e.g., Radius, Colleague, Blackboard, and similar platforms), or the ability to learn new systems efficiently
Proficiency in Microsoft Word, Outlook, Excel, PowerPoint, and common digital communication tools, including web conferencing and messaging platforms
Ability to work effectively with individuals from varied backgrounds and contexts, including correctional staff, incarcerated and formerly incarcerated students, technology professionals, NCDAC staff, and university personnel
Demonstrated tact, discretion, professionalism, and a positive attitude in interactions with students, faculty, prison staff, NCDAC staff, and Campbell University colleagues
Ability to work independently while also contributing effectively as part of a collaborative and diverse team
Demonstrated sound judgment in complex, new, and high-pressure situations
Ability to manage multiple concurrent projects and consistently meet established deadlines
Adaptability, flexibility, and willingness to work in a dynamic and evolving environment
Willingness and ability to work occasional evenings or weekends and to travel as needed
Ability to travel to and work within correctional facilities as required
Commitment to accuracy, integrity, confidentiality, and the ability to support and work within the Christian mission of Campbell University
Preferred
Master's desired
Experience in a higher education or non-profit sector is also desired
Company
Campbell University
Campbell University is a school in Buies Creek.
1001-5000 employees
Funding
Current Stage
Late StageLeadership Team
Sandy Connolly
Vice President for Business & Chief Financial Officer
April Pope
Director of Clinical Partnerships/ Associate Professor PA Program
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