Washington University in St. Louis · 10 hours ago
Coordinator, Prospect Management - University Advancement
Clayton, MO
Full-time
Onsite
Entry Level
$21.17/hr - $24.50/hr
3+ years expWashington University in St. Louis is seeking a Coordinator for Prospect Management to support the Senior Director through project management and administrative duties. The role involves managing special projects, organizing data sets, and providing general administrative support to the Prospect Management team.
EBooksEducationE-LearningHigher Education
Responsibilities
Serve as project manager of several complex projects as assigned
Capturing and updating internal and external business processes to record policies and procedures
Liasing with Advancement Learning to develop standardize learnings for Prospect Management’s policies and procedures
Manage Prospect Management’s intranet site, surveys, and other ongoing projects
Manage onboarding schedules, materials, etc. for new Prospect Management hires
Offboarding responsibilities from departing Prospect Management hires
Provide general administrative support for the Prospect Management team and Senior Director
Administrative support includes managing calendar; providing telephone support; scheduling meetings, handling correspondence; preparing, sending, and responding to emails; and drafting correspondence and documents for the Senior Director
Create and manage various spreadsheets, reports and presentations using advanced techniques in Excel, Word, and PowerPoint
Perform other duties as assigned
Qualification
Required
High school diploma or equivalent high school certification or combination of education and/or experience
Relevant Experience (3 Years)
Superior attention to detail
Outstanding oral and written communications skills
Advanced computer skills
Ability to work well under deadlines and to handle multiple projects simultaneously
Ability to apply good judgment and handle confidential information and situations with sensitivity and discretion
Preferred
Experience working with Affinaquest platform
Experience working in higher education and/or non-profit organizations
Sensitivity to the needs and mission of Washington University in St. Louis and understanding of the importance of university relationships with alumni and friends
Ability to foster a highly professional, welcoming, and inclusive office environment
A positive attitude, initiative, resourcefulness, and the skill to handle a high-volume work
Strict adherence to ethical and confidentiality guidelines of Washington University
Bachelor's degree
Adaptability
Administrative Support
Communication
Computer Literacy
Confidentiality
Customer Relationship Management (CRM)
Customer Service
Deadline Management
Detail-Oriented
Ethical Behavior
Ethical Compliance
Interpersonal Interactions
Microsoft Office
Multitasking
Positive Thinking
Professional Etiquette
Project Organization
Proofreading
Sound Judgment
Task Organization
Teamwork
Time Management
Working Independently
Benefits
Up to 22 days of vacation, 10 recognized holidays, and sick time.
Competitive health insurance packages with priority appointments and lower copays/coinsurance.
Take advantage of our free Metro transit U-Pass for eligible employees.
WashU provides eligible employees with a defined contribution (403(b)) Retirement Savings Plan, which combines employee contributions and university contributions starting at 7%.
Wellness challenges, annual health screenings, mental health resources, mindfulness programs and courses, employee assistance program (EAP), financial resources, access to dietitians, and more!
We offer 4 weeks of caregiver leave to bond with your new child.
Family care resources are also available for your continued childcare needs.
Need adult care? We’ve got you covered.
WashU covers the cost of tuition for you and your family, including dependent undergraduate-level college tuition up to 100% at WashU and 40% elsewhere after seven years with us.
Company
Washington University in St. Louis
Washington University’s mission is to discover and disseminate knowledge, and protect the freedom of inquiry through research and teaching.
10001+ employees
H1B Sponsorship
Washington University in St. Louis has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (22)
2024 (34)
2023 (39)
2022 (17)
2021 (7)
2020 (20)
Funding
Current Stage
Late StageTotal Funding
$24.6MKey Investors
National Institute of Allergy and Infectious DiseasesAmerican Academy of Orthopaedic SurgeonsJim McKelvey
2024-09-13Grant
2023-12-01Grant· $0M
2019-01-31Grant
Leadership Team
Jessie Minton
Vice Chancellor for Technology and Chief Information Officer
Keisha Mabry
Entrepreneur in Residence
Recent News
2026-01-16
bloomberglaw.com
2025-10-25
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