Airswift · 21 hours ago
Turnaround Document Controls Specialist
Superior, WI
Contract
Onsite
Mid, Senior Level
5+ years expAirswift is seeking a Turnaround Document Controls Specialist to provide essential administrative and document management support to the turnaround team in their facilities. This role ensures efficient documentation and communication flow, contributing to the project's safety, schedule, and cost objectives throughout all phases of the turnaround.
CommercialConsultingHuman ResourcesInformation TechnologyInfrastructureOil and GasProfessional ServicesRecruitingRenewable EnergyStaffing Agency
Responsibilities
Supports the site TA team as the Admin Assistant and Document Controller
Maintains the turnaround database (TADB) file for the turnaround and supports data entry into the database:
Enters initial scope information into the database
Ensures data validity
Updates the database
Provides TADB system training and technical support
Creates IDs and passwords for new users of the TADB
Maintains the turnaround paper and electronic filing systems including drawing files
Supports the development and maintenance of planning data and turnaround package data
Maintains turnaround scope change data (appeals system)
Supports planning data reproduction and distribution processes
Generates standard weekly and monthly reports
Maintains the turnaround shared directory and SharePoint site
Maintains turnaround correspondence and meeting minutes files as needed
Supports turnaround project controls (e.g., time entry, change order logs, etc.)
Maintains the turnaround project plot plans including layers for density location, crane utilization, equipment type locations, and temporary facilities
Annotates (initial mark-ups) and maintains project P&ID’s per turnaround planning guidelines
Provides support to planning in development of field isometrics
Maintains office equipment (i.e., copier, printer, fax, etc.), office supplies, and vending machines
Manages office space and sets up new personnel with office equipment
Provides onboarding for new team members
Sets up meetings and lunches as required
Collects and organizes documents and files for post-turnaround archiving
Performs daily review of change order entries and reports status to Lead Planner
Facilitates the Issue for Review (IFR) process
Qualification
Required
High school diploma or equivalent required
5-10 years of experience in an industrial, project, or construction environment; will consider education in lieu of experience
Proven experience managing large volumes of technical documentation (work packages, drawings, reports, etc.)
Familiarity with document control systems, databases, and project management tools
Experience coordinating between multiple teams (planning, operations, contractors, safety, procurement) under tight deadlines
Proficiency in Microsoft Office Suite (Word, Excel, Outlook, SharePoint, Teams)
Preferred
Bachelor's degree preferred
Working knowledge of turnaround processes and planning workflow a plus
Experience with AutoCAD, IPS, P6, or similar systems is an advantage
Company
Airswift
Airswift provides recruitment, employer of record and workforce solutions to STEM industries.
501-1000 employees
Funding
Current Stage
Late StageTotal Funding
$49.91MKey Investors
Palatine Private Equity
2012-10-05Acquired
2009-09-10Private Equity· $49.91M
Leadership Team
Ian Langley
Chairman
Recent News
2025-03-02
2025-02-01
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