University of South Florida · 8 hours ago
Admin Specialist
Tampa, FL
Full-time
Onsite
Mid Level
4+ years expThe University of South Florida is a top-ranked research university serving approximately 50,000 students. They are seeking an Administrative Specialist to perform a wide range of administrative coordination duties, including clinical and academic program support, and to manage communications and scheduling for the OB/GYN department.
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Responsibilities
Serve as a primary administrative contact for the OB/GYN department, responding to inquiries from faculty, staff, students, and external partners
Provide administrative support for clinical and academic operations, including coordination with clinics, labor & delivery units, and specialty programs
Manage complex calendars for departmental leadership and physicians, including meetings, clinical obligations, academic events, and conferences
Coordinate divisional meetings, and departmental events, ensuring appropriate scheduling and logistics
Prepare departmental correspondence, memos, reports, newsletters, and presentations
Assist with maintaining program documentation and supporting departmental communications
Arrange travel for faculty and staff attending conferences, professional meetings, and academic events
Process travel reimbursements in accordance with university and departmental guidelines
Handle sensitive and confidential information related to faculty, staff, clinical operations, and departmental initiatives with discretion and professionalism
Perform additional administrative and program support duties as assigned to meet the mission of the OB/GYN department
Qualification
Required
High school diploma or equivalent with at least four years of progressively responsible office or administrative support experience
Appropriate college coursework or vocational/technical training may substitute at an equivalent rate for required experience
Senate Bill 1310- The Florida Senate is conditional upon meeting all employment eligibility requirements in the U.S
Related work experience may not substitute for any required licensure, certification, or registration required for the position of employment
Preferred
Strong organizational skills and ability to manage multiple priorities in a clinical academic environment
Ability to communicate professionally with physicians, patients, staff, and university leadership
Experience with scheduling, HR/payroll support, purchasing, and travel coordination
Proficiency in Microsoft Office (Word, Excel, PowerPoint) and familiarity with university systems and clinical workflows
Ability to maintain confidentiality and apply sound judgment in sensitive situations
Benefits
Medical, dental and life insurance plans
Retirement plan options
Employee and dependent tuition programs
Generous leave
Hundreds of employee perks and discounts
Company
University of South Florida
University of South Florida is a public research university located in Tampa, Florida.
10001+ employees
H1B Sponsorship
University of South Florida has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (149)
2024 (79)
2023 (95)
2022 (49)
2021 (68)
2020 (56)
Funding
Current Stage
Late StageTotal Funding
$170.33MKey Investors
The Duke Energy FoundationNational Institute of Standards and TechnologyFederal Railroad Administration
2024-09-17Grant· $0.07M
2024-04-03Grant· $0.2M
2023-09-25Grant· $17.07M
Leadership Team
Sidney Fernandes
CIO and Vice President Digital Experiences
Shilen Patel
Trustee
Recent News
2026-01-22
2026-01-22
2025-12-14
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