Institute for War & Peace Reporting (IWPR) · 17 hours ago
Subgrant Program Manager
United States
Full-time
Remote
Mid, Senior Level
3+ years expThe Institute for War & Peace Reporting (IWPR) is an international non-profit organisation founded in 1991, focused on supporting media and civil society in conflict areas. They are seeking a Subgrant Program Manager to oversee grant programmatic management and coordinate subgrant partners for the 'Boosting Citizens Watchdogs in Ukraine' project.
AssociationNon Profit
Responsibilities
Technically oversee grant programmatic management of the designated subawards and serve as the primary point of contact for subgrant partners from solicitation to close of award
Justify and prepare local grant agreements, due diligence and vetting procedures, monitor grantees’ narrative and financial reports
Coordinate engagement of subgrantees into capacity building events and mentoring
Coordinate grants instalments with finance
Collect monitoring data and interact with Program MEL Officer
Track subgrantee progress for contribution to larger reports and assist subgrantees in articulating specific impacts of their programming
Contribute to design and adaptation of the project sub-granting and capacity building activities, advising respective supervisor on potential adjustments of actions and procedures in light of changing requirements, issues, risks and needs
Map potential project counterparts in Ukraine and develop effective working relationships with project partners and stakeholders
Provide interaction and coordination with the projects current and potential subgrantees and partners
Carrying out training and capacity building needs analysis for targeted organisations and individuals
Ensure the delivery of project outputs and compliance with approved annual activity plans
Develop or adapt subgrant agreements and annexes, program and finance reporting templates, indicator tables and other forms for subgrants
Provide full-cycle oversight of programmatic and financial management of grants from solicitation to close out
Manage the subgrant selection process, including determining call priorities and selection criteria in coordination with the program team, managing jury members, guiding the review process of applications for funding under solicitation rounds, and execute preaward procedures with the selected subgrantees
Administer subawards, monitor program deliverables and outputs, maintain a grant tracking system to ensure compliance and correct execution of all grant agreements
Maintain updated subgrant files and a centralised portfolio of all active and closed grants
Review reports by grantees against the local legislation, IWPR and donor requirements, consult them on correct budgeting, accounting, reporting and the required supporting documentation, approve financial reports towards budgets and reported activities upon verification by finance officers, and coordinate subgrants’ instalments
Perform training webinars, consultations, site visits and audits as needed to assist subgrant partners in financial management and reporting, ensuring compliance with relevant USG and IWPR policies
Monitor grantees’ programmatic performance in accordance with MEL systems, objectives and indicators already set up
Gather information and preparing reports for program MEL procedures
Draft, edit and contribute to programmatic reporting, analytical reports on the activity impact and progress
Provide high quality drafting, editing and/or translation of correspondence, reports, and communication materials, including fact sheets, press releases, success stories, brochures contributing to the project outreach and communication activities
Compile materials for social media and IWPR’s global website when required
Represent IWPR at meetings, workshops, and other events
Coordinate activities with other implementers, stakeholders, and institutions
Qualification
Required
University degree in related fields
Fluent or upper intermediate English, fluent Ukrainian
At least 3 years of management experience in international donor funded projects including administration of subgrants delivery and donor reporting preferably in areas of civil society and media development
Strong understanding and knowledge of international donors' rules and requirements as well as third-party funding regulations, systems and procedures on grants management and subcontracting. Working knowledge of grant administration and donor reporting is required
Ability to analyse subgrant budgets and review financial reports towards them
Strong understanding and knowledge of media and civil society landscape is an asset
Experience in Monitoring, Evaluation and Learning activities in international projects or Ukrainian NGOs is an asset
Experience in development and capacity building programs, anticorruption or government accountability projects, media and/or civil society sectors is preferred
Excellent analytical skills, thoroughness, accuracy with numbers
Exceptional report writing and editing skills
Excellent presentation skills and strong ability to communicate clearly and concisely
Advanced computer literacy in Word, Excel, PowerPoint, Outlook and experience in handling web-based management and communication systems
Proactive and reliable problem solver with a high level of attention to detail
Excellent data management/filing organization skills
Excellent interpersonal and communication skills to facilitate effective discussions and maintain productive relationships with a broad and diverse group of colleagues, donors and partners
Ability to manage multiple tasks, shifting priorities, and deadline pressures
Ability to work both independently, with limited supervision, and as an effective team member
Integrity and high degree of responsibility in handling donor funding
Willingness and ability to travel across Ukraine (up to 10% of the time, security permitting)
Preferred
Strong understanding and knowledge of media and civil society landscape is an asset
Experience in Monitoring, Evaluation and Learning activities in international projects or Ukrainian NGOs is an asset
Experience in development and capacity building programs, anticorruption or government accountability projects, media and/or civil society sectors is preferred
Company
Institute for War & Peace Reporting (IWPR)
The Institute for War & Peace Reporting gives voice to people at the frontlines of conflict and transition to help them drive change.
51-200 employees
Funding
Current Stage
Growth StageCompany data provided by crunchbase