Adams County Government · 1 day ago
Administrative Assistant- Facility Operations-164645
Brighton, CO
Full-time
Onsite
Entry Level
2+ years expAdams County Government is seeking an Administrative Assistant to provide comprehensive administrative, financial, and clerical support to the Facilities Management Division. The role involves ensuring efficient day-to-day operations, delivering high-quality customer service, and maintaining accurate records across multiple databases.
Government Administration
Responsibilities
Perform a broad range of administrative support functions for the Facilities Management Divisions, including filing, copying, scanning, proofreading, and document preparation in support of management and operational staff
Assist with general departmental administration by preparing agendas, meeting minutes, and comprehensive reports to support informed decision-making and effective governance
Provide support and back up assistance to the Administrative Coordinator to ensure continuity of operations and timely completion of administrative tasks
Operate and maintain office equipment and systems, including computers, scanners, and printers; accurately input, retrieve, and manage data within complex electronic filing and document management systems
Perform administrative duties within departmental support systems to track activities, maintain records, and support Facilities Management workflows
Serve as a point of contact by screening office visitors and telephone calls; respond to complaints and information requests related to departmental procedures, regulations, and services
Receive and route mail appropriately
Process accounts payable documentation by scanning and coding invoices into the A/P system in accordance with established procedures and deadlines
Provide accurate information to internal and external customers regarding Facilities-Management services, procedures, and schedules
Schedule and coordinate meetings on behalf of management, including site meetings with the public, subcontractors, outside agencies, and internal division staff
Maintain department calendars and coordinate meetings
Coordinate requests for office equipment maintenance and repairs to ensure uninterrupted departmental operations
Provide dedicated administrative support to the Department Director, with a focus on confidentiality, organization, and proactive communication
Perform other related duties as assigned to support departmental goals and operational needs
Qualification
Required
General understanding of Facilities Management with an emphasis on administrative processes and operations
Proficiency in English usage, spelling, grammar, and punctuation, with the ability to communicate clearly and concisely, both orally and in writing
Knowledge of modern office procedures, practices, and proper telephone etiquette
Skilled in the use of modern office equipment, including computers, printers, scanners, and other related devices
Proficient with computer software applications, including word processing, spreadsheets, database management, and other relevant programs
Knowledge of record-keeping and filing techniques to maintain accurate and organized documentation
Ability to learn and apply the functions, structure, and policies of the County and the assigned office
Understanding of the organization and operations of the County and relevant external agencies to effectively perform assigned responsibilities
Ability to interpret and apply administrative and departmental policies, procedures, laws, and regulations
Respond effectively to inquiries from County personnel and the public regarding policies, procedures, and services
Demonstrated ability to work cooperatively with other departments, County officials, and outside agencies
Capable of performing responsible and complex secretarial and administrative work using independent judgment and initiative
Strong analytical and problem-solving skills, with the ability to assess situations and adopt effective courses of action
Competence in compiling, maintaining, and summarizing complex records and preparing routine reports
Ability to independently prepare correspondence, memoranda, and other written materials
Proven ability to work independently in the absence of direct supervision
Skilled in scheduling, setting priorities, and adapting to changing demands
Ability to research, analyze, and summarize data to support informed decision-making
Establishes and maintains positive, professional, and collaborative working relationships with colleagues, management, and external contacts
Two (2) years of responsible office support experience, demonstrating proficiency in administrative, clerical, and organizational tasks
High school diploma or GED equivalent required
Must pass a criminal background check
Ability to work in a standard office environment
Preferred
Additional coursework or training in secretarial studies, bookkeeping, accounting, clerical practices, or a field related to Facilities Management and/or local government is desirable
Benefits
457b deferred compensation plan
Medical Plan For The Employee And Child(ren) Only
Lactation friendly certified workplace
Company
Adams County Government
At Adams County, our people drive innovation and service, powering the work we do for the community.
1001-5000 employees
Funding
Current Stage
Late StageLeadership Team
Chris Brewer
People & Culture Business Partner
Jo Caldwell , PHR
People and Culture Business Partner
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