Ramboll · 12 hours ago
Administrative Professional/Project Assistant
San Francisco, CA
Full-time
Hybrid
Mid, Senior Level
$67K/yr - $83K/yr
5+ years expRamboll is a global architecture, engineering, and consultancy company focused on creating sustainable change. The Administrative Assistant will perform diverse administrative tasks, providing support in the development and production of client deliverables while assisting technical and administrative staff.
Consulting
No H1B
Responsibilities
Formatting and QCing of client deliverables
Proposal support:
Translate Request for Proposal (RFP) requirements into action items
Collaborate effectively with Managers/technical staff
Responsible for formatting, QCing and assembling final PDF for submittal
Create and maintain opportunities in CRM platform:
Includes submitting the contract for legal review
Checking for open tasks in the PI Tool and maintaining tender documents in the CRM SharePoint files
Converting opportunities to projects
Work with spreadsheets; import data into MS Word documents
Assist with employee and/or client meeting/event planning
Assist with catering coordination
Assist with Office Facilities-Common areas stocking and maintenance
Assist staff with travel arrangements as needed
Qualification
Required
Minimum 5 years' experience in relevant administrative support
Self-starter, quickly grasp issues, and attend to details while keeping the big picture in mind
Strong ability to multi-task
Extremely organized and detail-oriented, knack for understanding procedures and logistics
Strong skills in time management, prioritizing tasks, and meeting critical deadlines
Professional, mature, polished
Excellent interpersonal and communication skills required
Advanced Microsoft Word skills, including the use of styles, auto Table of Contents and working with tables
Advanced in Adobe Acrobat Professional
Proficient in Microsoft Excel, Outlook, PowerPoint
The ability to work with calendars and resources in Outlook
Familiar with Microsoft Teams
Keen eye for detail and accuracy
Experienced in proofreading lengthy documents with focus on format as well as spelling and grammar
Produce quality work even when under extreme pressure and time constraints
Grasp complex situations and turn them into manageable tasks
Accustomed to re-prioritizing, as necessary, to accommodate changing projects and assignments
Demonstrate a positive approach to job challenges
Excellent problem-solver, quick learner and open attitude to diverse tasks
Proactive in thought and action
Must be self-motivated, multi-tasked, can meet deadlines, and work with all levels of technical and administrative staff
Comfortable working alone and collaborating in large and small teams to produce quality work
The ability to take ownership and work independently with minimal supervision and direction
Ability to take instruction from multiple sources and establish and communicate priorities; keep coworkers and administrative team apprised of workload and task progress
Preferred
BA/BS degree preferred, but not required; years of experience can be substituted for degree
Prior experience with RFPs and proposal coordination a plus
Benefits
Investment in your development
Leaders you can count on, guided by our Leadership Principles
Being valued for the unique person you are
Never being short of inspiration from colleagues, clients, and projects
The long-term thinking of a foundation-owned company
Company
Ramboll
Ramboll is an engineering, architecture, and consultancy company that is committed to creating sustainable and long-term solutions.
10001+ employees
Funding
Current Stage
Late StageLeadership Team
Jens-Peter Saul
Group President and CEO
Neil Sansbury
Managing Director
Recent News
2026-01-12
2026-01-11
Company data provided by crunchbase