Monterey County Office of Education · 14 hours ago
Executive Assistant (Confidential) Human Resources
Salinas, CA
Full-time
Onsite
Mid Level
$85K/yr - $109K/yr
4+ years expMonterey County Office of Education is seeking an Executive Assistant (Confidential) to support the Chief Human Resources Officer. The role involves performing highly responsible and confidential administrative duties, managing communications, and coordinating office activities while maintaining confidentiality of sensitive information.
Education
Responsibilities
Perform highly responsible duties as the primary and confidential assistant to the administrator, relieving the administrator of a variety of secretarial and administrative details; plan, coordinate and organize office activities and flow of communications for the administrator; maintain confidentiality of privileged and sensitive information
Receive, screen and route calls, visitors and mail; respond to inquiries and questions from staff, personnel, faculty and outside agencies regarding assigned functions; direct individuals to interdepartmental services and organizations as appropriate
Compose correspondence independently on a variety of matters including those of a confidential nature related to negotiations and grievance responses; compile, type and create various letters, forms, flier's, reports, contracts, statistical data, memoranda, newsletters, vouchers, lists and other materials as directed; prepare, format, edit, proofread and revise written materials
Coordinate and schedule various appointments and meetings; reserve catering services for workshops and meetings, make travel and hotel arrangements; reserve facilities; prepare and assure proper completion of reimbursement forms; maintain and coordinate the administrator’s calendar; prepare and disseminate calendar of events and invitations; coordinate and arrange special events and activities for the Chief Human Resources Officer
Prepare documents and information relating to collective bargaining activities including employee relations and negotiations; maintain confidentiality regarding issues related to negotiations and other collective bargaining matters
Attend a variety of meetings; prepare related notices, reports, presentations and agendas; record and transcribe minutes; prepare and distribute minutes, updated records, documents and reports to appropriate personnel
Research and compile a variety of information; compute statistical information for various federal, State and local reports; process and evaluate a variety of contracts, forms and applications related to assigned functions; duplicate materials as necessary
Input a wide variety of data into an assigned computer system; maintain automated files and records; create spreadsheets and generate a variety of computerized lists and reports; review and process MCOE contracts; assure timely distribution and receipt of a variety of records and reports; assure accuracy of input and output data
Maintain designated budgets and assure assigned accounts are accurate and expenditures are within federal or State requirements; initiate budget transfers as directed
Perform special projects and prepare various forms and reports on behalf of the Chief Human Resources Officer; attend to administrative details on special matters as assigned; perform varied duties related to the Chief Human Resources Officer area of responsibility and assigned programs
Maintain department website, update content, forms, applications and system automated procedures
Prepare, type and process requisitions and work orders according to established guidelines; order, receive and maintain inventory of supplies and equipment in accordance with established guidelines
Operate and maintain a variety of office equipment including a calculator, copier, printer, scanner, telephone, fax machine, computer and assigned software; maintain department copier codes; arrange for equipment repairs as needed
Communicate with other departments, administrators and outside agencies to coordinate activities, exchange information and resolve issues or concerns
Maintain awareness of and ensure compliance with relevant State and Federal laws and regulations, Monterey County Office of Education Board Policies, Superintendent Policies and Administrative Regulations
Qualification
Required
Associate's Degree plus four (4) years' experience of increasingly responsible administrative support experience with demonstrated competence and technical skills preferably in an educational setting; OR
High School Diploma plus six (6) years' experience of increasingly responsible administrative support experience with demonstrated competence and technical skills preferably in an educational setting
Functions and secretarial operations of an administrative office
Organizational operations, policies and objectives
Basic understanding of collective bargaining and grievance procedures
Applicable laws, codes, regulations, policies and procedures
Modern office practices, procedures and equipment
Record-keeping techniques
Correct English usage, grammar, spelling, punctuation and vocabulary
Oral and written communication skills
Interpersonal skills using tact, patience and courtesy
Budgeting practices regarding monitoring and control
Methods of collecting and organizing data and information
Business letter and report writing, editing and proofreading
Basic public relations techniques
Operation of a computer and assigned software
Perform highly responsible and confidential secretarial and administrative assistant duties to relieve the Chief Human Resources Officer of a variety of administrative details
Interpret, apply and explain laws, codes, rules, regulations, policies and procedures
Plan, coordinate and organize office activities and flow of communications and information for the assigned administrator
Organize complex material and summarize discussions and actions taken in report form
Compile and prepare comprehensive reports concerning a broad spectrum of subject matter
Compose effective correspondence independently
Maintain a variety of complex and confidential files and records
Assure efficient and timely completion of office and program projects and activities
Understand and resolve issues, complaints or problems
Type or input data at an acceptable rate of speed
Operate a variety of office equipment including a computer and assigned software
Establish and maintain cooperative and effective working relationships with others
Analyze situations accurately and adopt an effective course of action
Plan and organize work
Meet schedules and timelines
Prioritize and schedule work
Work independently with little direction
Work confidentially with discretion
Communicate effectively both orally and in writing
California Driver's License with evidence of insurability
Benefits
Dental insurance
Employee assistance program
Flexible spending account
Health insurance
Life insurance
Paid time off
Retirement plan
Vision insurance
Company
Monterey County Office of Education
Monterey County Office of Education that's in need of a Full time Occupational Therapist.
201-500 employees
Funding
Current Stage
Growth StageLeadership Team
David Dobrowski
Director of Data, Research and Partnerships
Recent News
Los Angeles Business Journal
2025-12-02
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