OtterBase · 2 days ago
Beaker Project Manager
United States
Full-time
Remote
Mid, Senior Level
3+ years expOtterBase is seeking an Epic Beaker Project Manager to oversee the planning, implementation, and optimization of the Epic Beaker laboratory information system across a health system. The role involves coordinating IT, lab, and clinical stakeholders while managing project scope, timelines, and risks.
ConsultingHuman ResourcesLegal
Hiring Manager
Caitlyn Esterline
Responsibilities
Lead end‑to‑end Epic Beaker implementations (CP and/or AP) including planning, build coordination, testing, cutover, go‑live, and stabilization across one or multiple sites
Develop and maintain project charter, detailed project plans, schedules, status reports, change requests, and resource plans within the PMO framework
Manage scope, budget, timeline, issues, and risks; drive mitigation plans and escalate appropriately to executive sponsors when needed
Serve as primary point of contact between lab leadership, clinical stakeholders, IT teams, Epic analysts, and external vendors/consultants
Plan and facilitate governance and working sessions (steering committees, design, build, testing, and cutover meetings), ensuring decisions, dependencies, and actions are documented and tracked
Maintain strong customer service orientation, managing expectations and communicating progress, risks, and outcomes to technical and non‑technical audiences
Coordinate Beaker CP/AP (unclear about AP) build, orders/results configuration, and interfaces with ancillary systems (e.g., instruments, billing, EMR modules, Data Innovations, SoftLab, other LIS)
Oversee data migration from legacy LIS, end‑to‑end testing (unit, integrated, UAT), and validation of laboratory workflows and regulatory requirements (CLIA, CAP, HIPAA, Joint Commission)
Ensure workflow integration with broader Epic ecosystem and interoperability standards such as HL7 and FHIR where applicable
Develop and execute change management strategies, including communication plans, readiness assessments, and go‑live support structures
Coordinate training with Epic trainers, super users, and lab leaders; ensure end‑user issues and enhancement requests are captured and prioritized post‑go‑live
Drive post‑implementation optimization initiatives, leveraging lessons learned from prior Beaker projects to improve performance and user satisfaction
Qualification
Required
3-7+ years of healthcare IT project management
Direct Epic implementation experience
At least one to two full-cycle Epic or Beaker projects
Bachelor's in healthcare, IT, business, or related field
Strong understanding of lab operations and Beaker workflows
Proficiency with PM tools such as Microsoft Project, Smartsheet, or Jira
Excellent communication and leadership skills
Preferred
Epic certification
PMP or similar PM credential
Company
OtterBase
OtterBase is a staffing and recruiting company that provides staffing and recruitment services.
201-500 employees
Funding
Current Stage
Growth StageLeadership Team
William Bennett
CEO and Co-Founder/Owner
Jeff Bennett "JB"
Chairman & Co-Founder
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