Circular Action Alliance · 1 day ago
AR & AP Specialist
United States
Contract
Remote
Entry, Mid Level
2+ years expCircular Action Alliance is seeking a detail-oriented Accounts Payable and Accounts Receivable Associate to join their growing Accounting team. This role involves assisting with day-to-day tasks related to accounts payable and receivable, ensuring accurate financial records, timely payments to vendors, and resolving payment issues through effective communication.
Non-profit Organization Management
Responsibilities
Process and review vendor invoices for accuracy, appropriate documentation, and proper approvals prior to processing
Maintain organized invoice records, ensuring audit readiness
Research and resolve invoice and payment discrepancies, proactively communicating with vendors and internal stakeholders as needed
Process employee expense reports and reimbursements, ensuring compliance with company policies and timelines
Assist with month-end closing tasks related to AP and expense reports
Reconcile the AP sub-ledger to the general ledger; maintain account reconciliations
Collaborate closely with the Procurement team to ensure accurate and timely processing of purchase orders, vendor set-up, and invoice matching
Responsible for invoice creation, formatting, delivery, and accuracy in Workday
Manage high-volume cash application, investigating variances, unapplied cash, and payment discrepancies
Perform regular reconciliations and ensure alignment between Workday and bank/payment systems
Monitor and maintain clean AR aging; partner with internal stakeholders to support collections
Serve as the first point of contact for customer inquiries related to invoices, payments, and account setup
Help refine and document accounts payable policies and procedures to ensure consistency and control
Support the design and improvement of internal P2P and AR and billing workflows and financial processes in Workday
Ensure adequate segregation of duties and internal control measures are consistently applied across AP and AR activities
Assist the Accounting team by running and compiling AP and AR related data and reports for internal and external reporting needs
Support audits by organizing and providing necessary documentation related to AP, Expense Reports and accounts receivable
Support audits by maintaining accurate and organized documentation
Provide assistance with transactional accounting tasks
Performs other related duties as assigned
Qualification
Required
Associates or bachelor's degree in accounting, finance, or a related field or 7+ years of experience in a similar role
2+ years of experience in Accounts Payable and Accounts Receivable, with demonstrated ownership of invoice and expense report processing
Familiarity with general ledger systems and basic accounting principles
Proficiency in Microsoft Excel (e.g., PivotTables, X-Lookups)
Strong organizational and time-management abilities
High attention to detail and commitment to accuracy
Strong communication and problem-solving skills; comfortable fielding inquiries from vendors and internal teams
Organized and process-oriented, with a mindset for documentation and improving efficiency
Excellent communication skills and ability to work collaboratively within a team
Preferred
Workday Financials experience is strongly preferred, especially in Procure-to-Pay (P2P) processes, billing and accounts receivable and reporting
Experience working in a dynamic, scaling, or mission-driven organization is a plus
Company
Circular Action Alliance
Circular Action Alliance (CAA) is a U.S.
Founded in 2022Washington, District of Columbia, US
11-50 employees
Funding
Current Stage
Early StageCompany data provided by crunchbase