RdF · 1 day ago
Accounts Payable Coordinator
Fort Walton Beach, FL
Full-time
Onsite
Entry Level
$19/hr - $21/hr
2+ years expRDF Associates is a family-oriented community association management firm that values integrity and teamwork. They are seeking an Accounts Payable Coordinator to manage accounts payable activities for multiple community associations, ensuring accurate and timely payments while maintaining compliance with company policies and GAAP.
ElectronicsIndustrial ManufacturingManufacturing
Responsibilities
Process and enter vendor invoices for multiple associations in the accounting system
Review invoices for accuracy, proper coding, and required approvals
Match invoices to contracts, purchase orders, or work orders when applicable
Prepare and process weekly check runs and electronic payments
Ensure timely payment of recurring expenses (utilities, management fees, service contracts, etc.)
Maintain accurate vendor records, including W-9s and payment information
Respond to vendor inquiries regarding payments, statements, and discrepancies
Reconcile vendor statements and resolve outstanding issues
Assist with month-end closing tasks related to accounts payable
Ensure compliance with company policies, association budgets, and internal controls
Support audits by providing documentation and explanations as requested
Communicate effectively with community managers, board members, and vendors
Maintain organized digital and physical records for all payable transactions
Qualification
Required
High school diploma or equivalent required; associate degree in accounting or finance preferred
Minimum of 2 years of accounts payable or general accounting experience
Strong attention to detail and accuracy
Ability to manage deadlines and prioritize tasks in a fast-paced environment
Proficiency with accounting software and Microsoft Excel
Strong organizational and communication skills
Preferred
Experience working with multiple entities, clients, or properties preferred
Experience in association management, property management, or multi-entity accounting
Familiarity with HOA/COA governing documents and budgets
Experience with accounting software commonly used in association management
Working knowledge of GAAP and internal accounting controls
Benefits
401(k) matching
Dental insurance
Health insurance
Life insurance
Paid time off
Vision insurance
Company
RdF
RdF Corporation temperature sensors are integrated throughout critical systems on the world's most recognizable air and spacecraft.
11-50 employees
Funding
Current Stage
Early StageCompany data provided by crunchbase