Stony Brook Medicine · 17 hours ago
Financial Coordinator
US-NY-Stony Brook
Full-time
Onsite
Mid Level
3+ years expStony Brook Medicine is seeking a Financial Coordinator who will be a key resource for senior leadership in the Office of the Provost. The role involves overseeing financial operations across 30+ units, ensuring compliance with policies, and providing analytical support to enhance financial health and decision-making.
Association
No H1B
Responsibilities
The incumbent is the primary staff member in the office responsible for providing consistent transactional budget, financial and analytical support and guidance to 35+ units including monitoring, updating and reconciling various accounts/databases in a transparent way that holds units accountable
Coordinate activity relating to journal transfers, IFR accruals and distribution of grants and awards
Assist with VP area IFRs, Summer and Winter (SUTRA) accounts, reviewing and approving new revenue supporting account proposals, ensuring allocation and expenditure alignment and compliance with campus policies
Provide unit-guidance on budget planning process, including quarterly meeting support/guidance, mid-year analysis and year end projections, multi-year forecasting and data entry into the campus budget module (CBM), & IFR accrual analysis (incl. deficit reduction policies.)
Reconcile payment of invoices resulting from larger contract agreements and purchase orders including ensuring compliance with contractual and purchase order terms and conditions
Create detailed spreadsheets ensuring accuracy. Develop and prepare reports utilizing various reporting and analysis tools
Assist with internal audit of financial and business practices
Perform rate reviews as needed
Prepare various reconciliations and data modeling utilized by the University throughout the year to coordinate the resources within the Provost area, elevating any highly complex issues to the Senior Budget and Financial Planning Analyst. Interface with the other financial systems on campus and in SUNY
Analyze financial condition on a weekly, monthly, semi-annual and end of year basis utilizing various data repositories, ensure validity and troubleshoot discrepancies
Create financial reports, trending analyses and forecast activity
Assist with implementing and maintaining internal financial controls, procedures and conducting reviews to ensure the financial goals of the University are achieved
Provide budget, financial and analytical training for units within the Provost Vice Presidential area
Monitor budget to actuals data, make sure units meet budget targets and review/approve budget changes, analyzing changes from planned to actuals
Prepare high level reports for senior leadership meetings at the request of Provost
Prepare Authorization to Recruit (ATR) information by unit for the ATR process meetings for Provost & senior leadership team
Consolidate and analyze mid-year reporting from units and prepare one total VP area analysis
Assist units with completing position compensation request forms and prepare them for review with Sr. Budget and Financial Planning Analyst
Ensure timeline compliance of reporting units, as well as file compliance with university expectations
For business functions, operations and data analysis; to units within the Provost area as well as other administrative offices, assist with budgetary concerns
Create and/or maintain partnerships within the Provost area and across the University as an integral part of the Provost’s budget team
Function as a Financial Coordinator in all areas of the Office's daily business, requiring a full understanding of the Office, as well as University Policies and Procedures
Participate, as appropriate, in internal and external professional activities, such as a committee member, search chair, meeting or conference presenter, staying abreast of emerging developments within the field
Other duties or projects as assigned as appropriate to rank and department mission
Qualification
Required
Bachelor's degree (foreign equivalent or higher)
Three (3) years of full-time experience in finance, budgeting and/or data modeling (Student work and/or internship experience may be considered)
Experience reconciling accounts from various databases, working with/ and analyzing data, experience with data visualization and data analysis
Experience with financial management transactions
Experience with Microsoft Office Suite
Advanced proficiency in Microsoft Excel (e.g., VLOOKUP, Pivot Tables, Sum if, data modeling, etc.)
Experience with creating and reconciling financial reports
Preferred
Advanced degree (foreign equivalent or higher) in Business Administration, Accounting, Finance, or related field
Proficiency with Tableau and/or business intelligence systems (Oracle, SUNY BI, SUNY RF, PeopleSoft, etc.)
Experience working with Google Apps
Experience working in a financial capacity in an academic setting or institution of higher education
Experience with reviewing and performing journal transfers, allocation transfers and/or revenue transfers
Expertise in analyzing various data repositories to ensure validity and troubleshoot discrepancies
Benefits
$4000 UUP annual location pay, paid biweekly.
Company
Stony Brook Medicine
Stony Brook Medicine expresses our shared mission of research, clinical care and education – a mission embraced by our faculty, staff, researchers, and students.
Founded in 1957Stony Brook, New York, USA
5001-10000 employees
Funding
Current Stage
Late StageLeadership Team
Jerrin Peter
Co-Founder- Gastroenterology Interest Group
Rodrigo Valles Jr.
Chief Operating Officer - Long Island Network for Clinical and Translational Science
Recent News
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