Oak Hill (Legal name: CT Institute for the Blind) · 13 hours ago
Integrated Center Administrative Assistant
Hartford, CT
Full-time
Onsite
Mid, Senior Level
$20/hr - $25/hr
5+ years expGilead is a company with over 50 years of experience in supporting recovery from mental health and substance use challenges. The Administrative Assistant will provide essential support to the Integrated Center, ensuring smooth operations and exceptional customer service while coordinating communication and administrative processes across multiple departments.
Assisted LivingElder CareHealth CareNon Profit
Responsibilities
Manage facility calendars for the Integrated Center, including meetings, facility usage and communication with internal departments or external partners
Serve as the first point of contact for client inquiries; provide clear, compassionate, and timely responses
Draft and manage correspondence (program inbox, emails, letters, memos) for internal and external stakeholders
Anticipate operational needs and proactively address issues
Utilize technology tools to streamline administrative processes and maintain accurate records
Process incoming and outgoing mail promptly
Lead and coordinate special projects from initiation to completion, ensuring alignment with organizational goals
Develop project timelines, assign tasks, and monitor progress to meet deadlines and deliverables
Maintain accurate and organized electronic filing systems for project documentation and departmental records
Build and maintain Standard Operating Procedures (SOPs) for administrative and programmatic workflows
Follow up on paperwork to ensure timely completion and compliance
Take detailed notes during meetings and distribute summaries as needed, using AI and technology tools to enhance productivity and efficiency when appropriate
Conduct regular facility safety checks using established checklists
Alert staff to facility calendar updates, team notifications, and any operational changes
Qualification
Required
High school diploma or equivalent required
Minimum of 5 years of administrative experience
Exceptional organizational abilities and attention to detail in managing complex tasks
Excellent written and verbal communication abilities
Proficiency in Microsoft Office Suite including Teams and SharePoint
Ability to work collaboratively and maintain confidentiality
Problem-solving mindset and ability to anticipate needs
Experience in customer service and handling sensitive information
Strong project management skills with the ability to handle multiple initiatives simultaneously
Ability to prioritize and adapt to changing project requirements in a fast-paced environment
Ability to maintain confidentiality and adhere to HIPAA regulations
Compassionate, patient, and professional demeanor
Ability to work in-person five days per week
Preferred
Associate's degree preferred
Bilingual skills (Spanish or other languages) a plus
Familiarity with disability services preferred
Experience in a healthcare setting or human services preferred
Benefits
Generous Paid Vacation, Sick, and Personal Time, Plus Paid Holidays
Affordable Medical, Dental, and Vision Benefits (Oak Hill funds up to 50% of your medical deductible in an HSA account)
403(b) Retirement Plan (Oak Hill contributes 9.5% at no cost to you)
Free and Low-Cost Life Insurance Options and Free Long-term Disability Insurance
Excellent Professional Development Opportunities; Tuition Reimbursement; Career Pathways
Staff Recognition and Appreciation
Paid Training, Education, and Certification as necessary
Dental insurance
Flexible schedule
Health insurance
Health savings account
Life insurance
Paid time off
Vision insurance
Company
Oak Hill (Legal name: CT Institute for the Blind)
Oak Hill helps people with disabilities experience rich, fulfilling lives in communities throughout Connecticut.
1001-5000 employees
Funding
Current Stage
Late StageLeadership Team
B
Barry Simon
President & CEO
C
Christine Leiby
Chief Financial Officer & Treasurer
Recent News
AltAssets Private Equity News
2025-07-18
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