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Penn State University · 8 hours ago

Administrative Assistant - Center for Healthy Aging

Penn State University Park

Full-time

Hybrid

Entry, Mid, Senior Level

$38K/yr - $61K/yr

2+ years exp

Penn State University is seeking an Administrative Assistant for their Center for Healthy Aging. This role involves providing comprehensive administrative and operational support to ensure the efficient functioning of the office, managing daily workflows, coordinating schedules, and supporting financial and event-related processes.

Higher Education

No H1B

Responsibilities

Update, organize, and maintain SharePoint sites and OneDrive shared files

Support affiliate faculty by updating curricula vitae (CVs) and maintaining Activity Insight profiles

Provide calendar management support for the Director and Assistant Director, including scheduling and travel coordination

Compose, review, and distribute internal and external communications

Coordinate meeting logistics, including scheduling, agenda development, materials preparation, technology setup, catering, and travel arrangements

Support and coordinate special events by reserving spaces, preparing materials, developing itineraries, coordinating across teams, and serving as vendor point of contact

Provide facilities support by maintaining devices inventory, submitting and tracking work tickets, coordinating office setups and changes, and assisting with conference room scheduling

Initiate expense and travel reports, invoice payments, office supply orders, and sponsored account requests

Qualification

Microsoft 365 proficiencyCalendar managementOrganizational skillsCoordination skillsCommunication skills

Required

Strong organizational skills with the ability to manage multiple priorities and deadlines

Proficiency with Microsoft 365 tools, including SharePoint, OneDrive, Outlook, Word, Excel, and Teams is desired

Experience supporting calendars, meetings, and travel for senior leaders

General Equivalency Diploma (GED) or High School (HS) if filled as Administrative Assistant - Intermediate Support

2+ years of relevant experience; or an equivalent combination of education and experience accepted if filled as Administrative Assistant - Intermediate Support

Associate Degree if filled as Administrative Assistant - Senior Support

4+ years of relevant experience; or an equivalent combination of education and experience accepted if filled as Administrative Assistant - Senior Support