Think Together · 8 hours ago
Executive Administrative Assistant
Santa Ana, CA
Full-time
Hybrid
Mid, Senior Level
$85K/yr - $95K/yr
7+ years expThink Together is a nonprofit organization that partners with schools to provide award-winning programs for students. The Executive Administrative Assistant will manage the day-to-day operations of two Senior or Executive Leaders, serve as a primary point of contact for stakeholders, and oversee special projects and executive meetings.
EducationNon Profit
Responsibilities
Oversee Executive Office Operations: Efficiently manage the day-to-day operations of the Senior or Executive Leader’s office, including management of a dynamic and complex meeting schedule, making travel arrangements, maintaining accurate contact lists, and managing online and print media subscriptions; coordinating all materials for Senior or Executive Leader’s commitments, meetings, and travel requirements. May anticipate opportunities to prioritize, pivot and address complex meeting needs, timelines, deadlines and other related sensitive materials and context for Senior or Executive Leader
Calendar Management: Coordinates and accurately maintains a complex calendar, proactively addresses potential scheduling conflicts, and helps prioritize demands on the Senior or Executive Leader’s time
Meeting Support: Efficiently plan and organize meetings; prepare and distribute agendas, decks, and materials (may contribute to material development); take and track meeting minutes and action items with excellent attention to detail
Administrative Support: Prepare correspondence, reports and materials for signature and distribution (may contribute to material development); review and approve expense reports, corporate card statements, and time off requests for Senior or Executive Leader’s direct reports
Project Management: Research, gather, and create high quality written documents and presentation materials for special projects, executive meetings, and board committee meetings
Event Planning: Plan and organize several types of meetings including board committee meetings, team off-sites, mid-year retreats, social gatherings, and celebrations; handle all logistical arrangements with a focus on urgency and accuracy. May require working some evenings and weekends as business needs require
Qualification
Required
Bachelor's degree or equivalent combination of education and years of experience
7+ years of experience in a similar role (business or non-profit setting highly preferred)
Highly organized with impeccable accuracy and attention to detail
Strong sense of urgency and thrives in a fast-paced environment
Exceptional time-management and prioritization skills
Strong interpersonal skills and the ability to communicate well (verbally and in writing) with staff, board members, partners, donors, and other stakeholders
Excellent writing and note-taking skills
Self-starter and team player who demonstrates initiative and welcomes and acts on feedback
Demonstrates good judgement, exercises discretion, and maintains confidentiality
Commitment to THINK Together's vision and mission to partner with schools to change the odds for kids
Proficiency with all Microsoft Office software products (including SharePoint and Teams)
Expertise with managing Zoom meetings (host, waiting room, sharing slides, recording)
Strong Excel skills and comfortable working with data, budgets, and reports
Highly proficient at PowerPoint design
Preferred
Salesforce.com experience a plus
Company
Think Together
Think Together delivers nationally-recognized after school programs, early learning, enrichment, and school improvement.
1001-5000 employees
Funding
Current Stage
Late StageTotal Funding
$0.52MKey Investors
The Boeing CompanyLA84 Foundation
2024-06-13Grant· $0.1M
2023-02-06Grant· $0.32M
2022-01-21Grant· $0.1M
Leadership Team
Randy Barth
Chief Executive Officer
Cobán López
Area Vice President, Northern CA
Recent News
2025-07-29
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