The Lockwood Group · 23 hours ago
Event Coordinator
Austin, TX
Full-time
Hybrid
Entry, Mid Level
2+ years expIDEOlogy Health is a privately held medical media and education company in the United States that is transforming medical education delivery. The Events Coordinator will assist in planning and executing over 300 medical education events, managing logistics, and ensuring a quality experience for attendees.
Information Technology & Services
Responsibilities
Manage the operational delivery of assigned in-person, virtual, and hybrid events to include pre-event planning, day-of event execution, and post-event communication
Oversee the entire event life cycle including site selection, contract negotiation, F&B planning, A/V coordination, onsite event execution, vendor management, budget and reconciliation, and creation of required event logistics documents
Under limited supervision, serve as primary onsite contact and coordinate setup and tear down of events
Greet all attendees in a professional and friendly manner to create a welcoming atmosphere
Seek feedback from attendees, clients, and faculty to ensure a quality, educational experience
Create reports to analyze data of events to determine return on investment
Create and update department documents and presentations for each event
Work cross-functionally with department leaders and teams routinely to ensure they are informed of event project status
Participate in on-going training and development of company goals and direction to communicate with attendees
Responsible for maintaining company branded inventory for events and placing orders when needed
Travel about 60-70% annually for events and other company functions to assist in production of events and supervise vendor related logistics
Other duties as assigned
Qualification
Required
Bachelor's Degree or 2-3 years of relevant experience in a similar
Ability to demonstrate exceptional time management skills, manage projects, and meet deadlines
Excellent written and verbal communication skills including the ability to communicate to Senior Level Leaders within our organization as well as within our client organizations
Demonstrates a sound working knowledge of current role and the technical systems, applications and equipment used in performing this role and understands the impact this role has on other business functions within the organization
Must be able to use time efficiently by prioritizing and planning work activities and events
Ability to make independent and sound decisions in all situations with limited supervision
Sets high standards and measures of excellence to ensure quality assurance in every aspect of work performed
Ability to demonstrate a series of activities designed to enhance the level of customer satisfaction
Demonstrate effectiveness and flexibility with changing environments, responsibilities, tasks, and people
Identifies and resolves issues timely and ability to act quickly to fix issues. Escalates potential issues/concerns to senior leadership as appropriate
Must be comfortable working with basic audio-visual equipment to include routine inspection, inventory control, and troubleshooting when needed
Willingness to learn new technologies and work in multiple software platforms
Proficiency in Microsoft Office applications, including Word, Excel, PowerPoint, Outlook, Teams, and SharePoint
Preferred
Familiarity with Zoom Meetings, Survicate, HubSpot, and Slido is preferred but not required
Benefits
A full suite of benefits
Company
The Lockwood Group
We are The Lockwood Group™—a healthcare services platform built for today’s complex, fast-moving life sciences landscape.
501-1000 employees
Funding
Current Stage
Late StageCompany data provided by crunchbase