Tualatin Hills Park & Recreation District · 3 days ago
Clerk of Probate Court
Athens, GA
Full-time
Onsite
Mid, Senior Level
2+ years expTualatin Hills Park & Recreation District is seeking a Clerk of Probate Court to oversee daily operations and manage court staff. The role involves maintaining court records, assisting the judge, supervising staff, and managing financial transactions and budgets for the Probate Court.
GovernmentNon ProfitRecreation
Responsibilities
Serve as the appointed Chief Clerk of the Probate Court with requisite statutory powers and duties
Maintain and preserve all Probate Court records and minutes as required by law
Assist the Judge with developing office policies and procedures
Supervises and evaluates assigned staff; hires new employees, handles employee concerns, directs work assignments, and completes employee performance appraisals
Works with court employees to research operational issues of concern, defines problems and recommends solutions; provides necessary reports on issues to the judge
Trains newly employed clerks; provides continuing training and education to clerks
Attends Probate Court sessions and assists the judge as needed
Serves as the principal liaison to Judges, court personnel, vendors, and other departments and agencies
Maintains Probate Court calendar. Coordinates scheduling of hearings and trials with Judges’ calendars and with attorneys, parties, court administrator, and other departments and agencies
In coordination with the Judge and budget specialist, supervises all financial transactions of the court. Prepares all monthly financial reports. Prepares all financial records for internal and external audit
Oversees the development of the annual court budget, attends all budget hearings, and monitors expenditures; assists the budget specialist as needed in approval of all purchase orders, payments vouchers, and other disbursements, may sign issued checks, and assist in the preparation of the monthly disbursal report
Assists with and oversees the accounting functions of the court which include balancing the cash receivables on a daily basis, consolidating daily deposits, preparing cash disbursement vouchers and checks, compiling monthly income and expense reports; reconciling bank statements, and making deposits
Compiles monthly activity reports and other administrative reports required by state law, including information on the number of cases filed and the amount of monies collected
Maintains current knowledge of relevant changes in federal, state, and local laws regarding all Estate, Guardianship, and Involuntary Treatment petitions, motions, applications, or other pleadings
Approves payroll for Probate Court staff
Oversees requisition and supplies
Prepares and transmits all appeals to the Georgia Court of Appeals or Supreme Court
Manages and coordinates the Probate Court case management software applications and Probate Court website
Assists the Chief Judge and the Associate Judge with long and short range planning, provides research and statistical comparison reports associated with planning
When necessary, provides support to the deputy clerks and performs all other functions of the Probate Court related to filing and processing petitions, applications, motions, and other matters filed with the Court
Performs Other Related Duties As Required
Qualification
Required
Associate/Vocational/Technical degree or equivalent with two years of administrative experience required; or any equivalent combination of education, training, and experience which provides the requisite knowledge, skills, and abilities for this job
One Year Of Supervisory Experience Is Required
Must possess a valid driver's license
Preferred
Administrative experience in a related field preferred
Benefits
Health Insurance
Dental Insurance
Vision Insurance
Prescription drug plan
Onsite Employee Wellness Center - free for employees, spouse, and children 18+
Employee Assistance Program
Wellness education and incentive programs
Annual Wellness Fair
Annual employee appreciation events
Free onsite health screenings (to include hearing, skin cancer, biometric screening, flu shots)
Safety & Risk training and job-related vaccinations
Training and professional development opportunities through the Organizational Development Department
Opportunities and Career Development via the Government Wide Learning Management System
Annual/Sick leave
13 paid holidays per calendar year
Robust Wellness Program – earn up to $175 per quarter for participation
Health Savings Account for medical and dependent care
Employer Paid Pension Plan (10 years of service)
457 (b) Deferred Compensation Program with employer match
Tuition Reimbursement Program
Public Service Loan Forgiveness Employer – Federal Student Aid
Financial education programs
Uniforms provided (if applicable)
Discount Admissions – ACCGov Parks, Georgia Aquarium
Group Accident insurance
Critical Illness insurance
MASA Medical Transportation Insurance
Employer paid basic life insurance
Whole life insurance
Employer Paid Short Term Disability
Long Term Disability
Contributory term life insurance
Pet Insurance
Company
Tualatin Hills Park & Recreation District
Tualatin Hills Park & Recreation District is an indoor recreation area offering programs, tennis, and event facilities.
1001-5000 employees
Funding
Current Stage
Late StageLeadership Team
Liana Harden
Community Engagement & Partnership Specialist
Company data provided by crunchbase