State of Ohio · 10 hours ago
Administrative Professional 3 / Fleet and Asset Operations Associate (PN 20077523)
Columbus Dev Ctr Admin Bldg1810 Sullivant Avenue
Full-time
Onsite
Entry, Mid Level
1+ years expThe Ohio Department of Developmental Disabilities (DODD) is dedicated to supporting Ohioans with developmental disabilities and their families. They are seeking an Administrative Professional 3 to assist with fleet operations, maintain asset records, and ensure compliance with state policies. This role is ideal for someone detail-oriented and organized, focusing on inventory support and driver assistance.
Automotive
Responsibilities
Maintain accurate and up-to-date asset records in OAKS
Support twice-yearly asset surveys and track completion
Monitor timely entry of purchased, transferred, and retired assets
Grant or deny retirement of state property in accordance with policy
Travel to agency facilities to assist with asset audits
Observe and evaluate inventory control procedures and recommend improvements
Assist with fleet risk management and accident reporting
Ensure accident documentation is submitted to DAS Risk Management
Review ineligible driver reports and verify driver eligibility
Support vehicle servicing for assigned fleet vehicles
Monitor fleet mailboxes to ensure shared vehicles are ready for use
Assist new drivers with DAS Motor Pool system enrollment
Maintain and reconcile internal fleet databases (e.g., Geotab data)
Review and process personal vehicle travel requests
Assist travelers with mileage reporting and reimbursement in OAKS
Maintain working knowledge of capital asset accounting and surplus policies
Assist with capital invoice processing and project tracking
Support fixed asset recording for developmental center improvement projects
Assist with monthly and quarterly asset reconciliations
Assign vehicle locations and department codes for billing
Process auction vehicle payments
Maintain fleet and asset documentation for audits
Distribute and collect Voyager and payment cards
Review reporting data to identify trends and support vehicle assignment decisions
Qualification
Required
30 mos. exp. or 30 mos. trg. in secretarial/administrative professional field
Or completion of associate core coursework in secretarial science or business office applications from accredited career school or community college; 12 mos. exp. in secretarial/administrative professional field
Or 12 mos. exp. as Administrative Professional 2, 16872
Or equivalent of Minimum Class Qualifications For Employment noted above
Benefits
Medical Coverage
Free Dental, Vision and Basic Life Insurance premiums after completion of eligibility period
Paid time off, including vacation, personal, sick leave and 11 paid holidays per year
Childbirth, Adoption, and Foster Care leave
Education and Development Opportunities (Employee Development Funds, Public Service Loan Forgiveness, and more)
Public Retirement Systems (such as OPERS, STRS, SERS, and HPRS) & Optional Deferred Compensation (Ohio Deferred Compensation)
Company
State of Ohio
Employment with the State of Ohio is more than ‘just a job’ – it is a privilege to serve our families, friends and neighbors who rely on us throughout our great state.
10001+ employees
Funding
Current Stage
Late StageLeadership Team
Beverlyn Johns, MS
Deputy Chief Operating Officer
Holly Drake
State Chief Information Security Officer
Recent News
2025-08-26
2025-08-06
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