Boeing · 3 hours ago
Experienced Business Operations Specialist
Arlington, VA
Full-time
Onsite
Entry, Mid Level
$94K/yr - $137K/yr
1+ years expBoeing is an innovative company committed to fostering a collaborative and inclusive environment. They are seeking an Experienced Business Operations Specialist to support their Legal Spend and Matter Management team, focusing on matter management, data analysis, and process improvement to ensure effective support of sensitive matters across the enterprise.
AerospaceIndustrial
No H1B
U.S. Citizen Only
Responsibilities
Monitor rates mailbox
Assist with matter questions/issues
Perform data extraction and prepare data reports
Provide quality control reviews to ensure inclusion of all required information
Expedite payments and support payment deviation requests
Respond to invoice questions and issues to facilitate payment processing
Perform manual invoices
Onboard new outside counsel firms
Review outside counsel agreements for compliance, and support finance audits
Support firm name and address changes as well as mergers
Year End Audit of Suppliers - audit of firms with manual submission to e-billing
Serve as an outside counsel engagement letter specialist
Support year end accruals and reversals
Coordinate with timekeepers regarding rates, updates and system portal access
Serve as a second audit report reviewer, update invoices accordingly
Conduct timekeeper and rate variance analysis and annual firm updates
Prepare reconciliation reports; analyze invoice data for monthly/annual audits
Assist with outside counsel spending forecast & budget updates
Prepare monthly allowability reports
Respond to internal audits and questions
Grant user access, update system users, assist with password resets
Support technical issues
Interface with external vendors
Create instruction guides for instruction on processes for changes in Passport
Create templates in group mailbox for resource for system admins
Provide training for all new employees and periodic refresher training
Qualification
Required
1+ years of experience with legal spend management within a corporate law environment or similar function
Proficiency with Passport including complex matter, firm, and timekeeper management
Strong analytical skills with ability to interpret data, prepare reports for executive review and present findings clearly
Excellent written and verbal communication skills
Proven organizational skills, with ability to manage multiple priorities and meet deadlines in a fast-paced environment
Experience with dashboard development and maintenance, document management, and process improvement
Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook) and ability to learn new systems quickly
Ability to work independently and collaborate effectively with leadership, colleagues, clients, and cross-functional teams
Demonstrated ability to maintain confidentiality and handle sensitive matters with integrity
Preferred
Ability to develop and maintain reporting dashboards and provide data-driven insights
Strong project management skills and proven experience implementing process improvements
Benefits
Health insurance
Flexible spending accounts
Health savings accounts
Retirement savings plans
Life and disability insurance programs
Paid and unpaid time away from work
Company
Boeing
Boeing offers commercial, defense airplanes, space, security systems, and global services.
10001+ employees
Funding
Current Stage
Late StageLeadership Team
CJ Nothum
CEO & Executive Communications, Senior Manager
Colton Engelke
CEO and Executive Communications
Recent News
News Powered by Cision
2025-11-19
The Globe and Mail
2025-02-10
2024-06-05
Company data provided by crunchbase