Stanford University School of Medicine · 10 hours ago
Administrative Associate 2
Stanford, CA
Full-time
Onsite
Mid Level
$31.97/hr - $38.40/hr
3+ years expStanford University School of Medicine is seeking a highly qualified Research Administrative Associate to support faculty members in the Department of Neurobiology. The role involves preparing grant proposals, managing financial transactions, and providing administrative support, ensuring a collaborative work environment.
EducationHigher EducationMedical
Responsibilities
Respond to inquiries, and determine and take appropriate action as required. Serve as a resource regarding a defined set of policies and procedures
Perform duties associated with scheduling, organizing, and operating conferences, seminars, and events, including recommending vendors for services, overseeing the production and distribution of materials, coordinating logistics, and serving as liaison with internal and external vendors
Draft and/or generate routine communications; coordinate production (formatting, copying, etc.) and dissemination of documents, such as presentations, course handouts, grant proposals, conference and seminar materials, complex reports, brochures, and displays
Plan and schedule calendar(s) based on consultation, resolve calendaring conflicts, and arrange travel in compliance with unit, university, and sponsor policies
Process and monitor routine financial transactions, which may include researching and resolving discrepancies
Maintain office supplies and equipment; obtain vendor quotations, as needed. Coordinate office moves
May serve as the point of contact for general maintenance, health and safety, and other facility concerns within the unit(s); report any incidents or potential safety problems to appropriate representatives. Track completion of required training
Maintain approved content on websites
May perform human resources transactional support, e.g., time cards, I9s, and/or faculty affairs support
May guide and train student and/or contingent workers including scheduling, assigning, and prioritizing workloads, setting appropriate deadlines, and reviewing work for quality and timeliness
Other duties may also be assigned
The job duties listed are typical examples of work performed by positions in this job classification and are not designed to contain or be interpreted as a comprehensive inventory of all duties, tasks, and responsibilities. Specific duties and responsibilities may vary depending on department or program needs without changing the general nature and scope of the job or level of responsibility. Employees may also perform other duties as assigned
Qualification
Required
High school diploma and three years of administrative experience, or combination of education and relevant experience
Proficient computer skills and demonstrated experience with office software and email applications
Demonstrated success in following through and completing routine tasks
Strong organizational skills and attention to detail
Strong verbal and written communication skills
Excellent customer service and interpersonal skills
Ability to prioritize and multi-task
Preferred
Computer-literate with a PC computer. Experience with Microsoft/Windows operating systems, familiarity with Microsoft Word, Microsoft Excel, Adobe Acrobat, and experienced in the use of either Internet Explorer or Mozilla Firefox browser
Ability to work with strict deadlines
Ability to work independently and prioritize activities after receiving general guidance
Accuracy in grammar and spelling very important
Experience maintaining websites desirable
Knowledge of scheduling systems especially in an Academic setting highly desirable
Company
Stanford University School of Medicine
Stanford University School of Medicine is the medical school of Stanford University. It is a sub-organization of Stanford University.
5001-10000 employees
H1B Sponsorship
Stanford University School of Medicine has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (551)
2024 (499)
2023 (472)
2022 (390)
2021 (336)
2020 (260)
Funding
Current Stage
Late StageTotal Funding
$10MKey Investors
American Medical Association
2023-06-21Grant
2017-07-19Grant· $10M
Leadership Team
Darius M. Moshfeghi
Chief of Retina Division: Vitreoretinal Surgery and Medical Diseases
Quinton R. Markett
Research Professional, Utz Lab, Department of Medicine, Division of Immunology & Rheumatology
Recent News
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2025-12-05
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