Snohomish County, WA · 2 days ago
ADMINISTRATIVE COORDINATOR SENIOR * OPEN TO DEPARTMENT ONLY *
Everett, WA
Full-time
Onsite
Mid, Senior Level
$68K/yr - $87K/yr
4+ years expSnohomish County is seeking a Senior Administrative Coordinator to provide complex administrative support and a full range of clerical duties for department or division management. The role involves conducting research, managing departmental systems, and overseeing hiring and payroll processes.
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Responsibilities
Conducts research and analyzes projects as directed; develops, recommends and implements procedural changes for use by employees and management within the department
Serves as liaison with other departments and divisions as required; represents the Director/Department Head on task forces and committees as assigned
Develops and maintains manual and computerized management systems for departmental financial, personnel and correspondence systems utilizing available hardware and software
Analyzes and resolves technical problems and questions which subordinate level employees cannot answer; receives, investigates and resolves the public's complaints and problems
Assists and coordinates all hiring, testing, interviewing, and selection processes; prepares job announcements for posting; prepares and maintains employment files; reviews supplemental, employment examinations and interview questions and makes recommendations; verifies scores and prepares all employment related documents and certifications, coordinating when necessary with Human Resources
Prepares the department payroll; ensures deadlines are met; verifies accuracy of timesheet entries and reconciles payroll ledgers. Maintains department personnel vacation, sick leave, overtime hours and other leave related matters
Prepares required documentation for purchases and payments; may prepare support documentation required for contracts, budget transfers, supplemental and emergency appropriations
Provides technical word processing and spreadsheet guidance and training to departmental staff
Composes and formats letters, memos, forms, charts and graphs; rewrites or edits material submitted by others
Maintains custody of and processes confidential departmental information such as employee evaluations, grievances and departmental employee files; prepares and approves all payroll record changes for the department
Monitors departmental budget and assists in budget preparations
May track equipment and inventory
Qualification
Required
Three (3) years of confidential or executive secretarial experience
one year of experience in supervision/leading and training subordinate level employees
Must pass job related tests
Knowledge of governmental budgeting practices and principles
Knowledge of computer technology
Knowledge of office practices and procedures
Knowledge of proper English, spelling, grammar, punctuation and word usage
Knowledge of basic bookkeeping and/or record keeping procedures
Ability to operate computers and applied software packages
Ability to analyze and resolve work related problems
Ability to exercise initiative and judgment and make decisions within the scope of assigned authority
Ability to communicate effectively both orally and in writing
Ability to establish and maintain effective work relationships with department personnel, public and private officials, other county employees and with the general public
Ability to maintain necessary records and prepare required reports
Ability to meet deadlines and cope with interruptions
Ability to operate standard office equipment
Ability to communicate effectively and courteously
Ability to deal tactfully and courteously with the general public
Ability to analyze and solve work related problems
Ability to manage multiple tasks/activities while meeting specific deadlines
Ability to maintain a high degree of accuracy with detailed information
Company
Snohomish County, WA
Snohomish County, WA has 3,500 employees serving the community. We are committed to making Snohomish County the best place to live, work and play.
1001-5000 employees
Funding
Current Stage
Late StageLeadership Team
Viggo Forde
CIO & Director of IT
Recent News
Seattle TechFlash
2025-08-21
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