UpLIft Nutrition, Inc · 8 hours ago
Executive Administrative Assistant
North Billerica, MA
Full-time
Onsite
Mid Level
$95K/yr - $110K/yr
3+ years expUpLIft Nutrition, Inc is seeking an Executive Administrative Assistant to support the CEO and VP of Business Operations. This role is focused on providing reliable administrative assistance and ensuring effective office coordination to help leadership maintain their focus on business priorities.
Health Wellness & Fitness
Responsibilities
Manage and maintain the CEO’s calendar, including scheduling meetings, coordinating availability, and adjusting schedules as priorities shift
Schedule internal and external meetings, ensuring appropriate participants, locations, and technology are arranged
Prepare meeting materials in advance, including agendas, documents, and relevant background information
Help the CEO stay on track throughout the day by monitoring schedules, flagging upcoming commitments, and assisting with transitions between meetings
Coordinate travel logistics as needed, including itineraries and supporting documentation
Manage and submit expense reports accurately and on time in accordance with company policies
Coordinate meeting logistics such as room reservations, virtual meeting links, and materials distribution
Ensure required documents and information are prepared and shared ahead of meetings
Take meeting notes or capture action items when requested
Assist with basic follow-up, such as distributing notes or reminders
Assist the VP of Business Operations with scheduling, meeting coordination, and administrative tasks
Support general office management activities, including shared calendars, office logistics, and coordination of site activities
Help maintain organized records, documents, and files related to business operations
Assist with coordination for site events, visitors, and internal meetings as needed
Serve as a point of contact for general administrative questions or needs across the office
Draft and format basic communications such as emails, calendars, and internal documents
Maintain organized electronic files and shared resources
Handle confidential information with care and professionalism
Communicate clearly and respectfully with executives, employees, and external contacts
Qualification
Required
3+ years of experience in an administrative assistant, executive assistant, or office manager role
Experience supporting senior leaders with scheduling, expenses, and meeting coordination
Strong organizational skills and attention to detail
Professional written and verbal communication skills are important
Proficiency with Microsoft 365 (Outlook, Word, Excel, Teams)
Ability to manage multiple tasks and adjust priorities in a fast-paced environment
High level of discretion and reliability
Preferred
Experience in a regulated, technical, or operations-focused environment
On-site office or facilities support experience
Benefits
Comprehensive compensation package
Company
UpLIft Nutrition, Inc
100% Natural, 0% Chemicals, Caffeine & Sugar Free! Active Uplift gives you the natural energy boost you need - with herbs and nutrients - not sugar, caffeine or harmful chemicals.
11-50 employees
Funding
Current Stage
Early StageCompany data provided by crunchbase