United Way · 2 hours ago
Administrative Support Specialist (FID)
Tucson, AZ
Full-time
Hybrid
Entry Level
$22/hr - $22/hr
3+ years expUnited Way is an organization focused on eliminating disparities for an educated and equitable community. The Administrative Support Specialist serves as the first point of contact for internal and external partners while providing project and administrative support to the Human Resources Department and other divisions.
EducationHealth CareNon Profit
Responsibilities
Respond to incoming calls and inquiries
Oversee front desk reception area including greeting and directing guest, monitoring the visitor log and issuing visitor badges
Provide ongoing customer service to internal and external partners
Assist with managing the San Miguel interns and coordinate their work schedule with other departments to maximize their experience at UWTSA
Train designated staff in receptionist relief duties and protocols
Support external and internal meetings as necessary
Prepare and maintain employee files
Order badges, business cards, and name plates for new employees
Maintain office supplies and place orders as needed
Manager delivers from FEDX, UPS, etc.as needed
Research and prepare reports, presentations, letters, memoranda, and other informational materials as directed
Assist in supporting events planned and hosted by UWTSA as needed
Perform duties in accordance with United Way policies and procedures such as attending staff meetings, completing accurate and timely timesheets and expense reports, fax documents, data entry and track RSVPs, as assigned
Assist other staff on work overload as schedule permits
Perform other duties as needed
Qualification
Required
Associate's Degree in business, office administration or related field and/or 3-4 years increasingly responsible office support, or equivalent combination of education/experience
Excellent written/verbal communication skills, including clear, concise, and accurate written documents, grammar, spelling, and selection/organization of appropriate presentation method/vehicle
Demonstrated customer service, problem solving, time management, and organizational skills
Demonstrated skills using Windows-based software, including Internet browsers, e-mail, word processing, spreadsheet, database, presentation, and graphics software, to generate meaningful and comprehensive documents, materials and presentations
Ability to establish and maintain effective working relationships with all levels of United Way staff as well as diverse volunteers, donors, community partners, vendors and other constituents
Demonstrated ability to tactfully handle stressful situations, negotiate and resolve conflicts, maintain confidentiality and to respect and observe organizational protocol
Demonstrated ability to maintain a flexible work style and adjust if needed
Ability to maintain composure under high-volume conditions
Ability to take direction and observe organizational policies and procedures
Ability to work regular business hours as established; 8:00 a.m. through 5:00 p.m. Monday through Friday. May be asked to work outside this time frame if needed for special events. A remote or hybrid schedule may be available based on business needs
Must possess a valid driver's license, current auto insurance and be able to lift up to 25 pounds
Benefits
Medical
Dental
401K
HRA
PTO
13 paid holidays
Opportunities for educational and professional development
Company
United Way
Whenever there is a need in our communities, United Way is there.
201-500 employees
Funding
Current Stage
Growth StageTotal Funding
unknownKey Investors
Truist Foundation
2024-10-08Grant
Leadership Team
Angela Williams
President & CEO
Tom Lowery
SVP. Chief Transformation Officer
Recent News
PR Newswire
2026-02-03
2025-11-05
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