cyberThink Inc · 14 hours ago
Executive Administrative Assistant
Waltham, MA
Full-time
Onsite
Senior Level
$35/hr - $45/hr
5+ years expcyberThink Inc is seeking an Executive Administrative Assistant to provide organizational, operational, and administrative support to the Genomic Medicine Unit CMC team. The successful applicant will manage calendars, travel arrangements, and facilitate meetings while ensuring smooth day-to-day operations.
ConsultingHuman ResourcesInformation Technology
Responsibilities
Fully support the Global Head of the GMU CMC including pro-actively managing calendars (schedule internal and external meetings, calls, appointments, and prioritize and resolve scheduling conflicts in a very active calendar), communications, travel arrangements, expense reports, liaise with outside committees and foundations
Fully support the Global Head of Synthetics CMC Development including pro-actively managing calendars (schedule internal and external meetings, calls, appointments, and prioritize and resolve scheduling conflicts in a very active calendar), communications, travel arrangements, expense reports, liaise with outside committees and foundations
Plan, manage and facilitate on-site and off-site meetings with internal and external stakeholders
Manage all administrative aspects of invited seminar speakers with external scientists and health care providers including scheduling and working with the Business Processes Coordinators (BPCs) to submit documents required to execute contract and payment. When required, arrange or assist with speaker travel and on-site meeting room and catering
Assist with management of the GMU CMC SharePoints/Teams, organizing information and ensuring accessibility for global TA colleagues and other stakeholders
Manage distribution lists for the GMU CMC and for various meetings
Coordinate travel arrangements and act as liaison with the travel department for other team members as needed
Work together with BPCs and other business partners to facilitate requests from CMC Functional heads and Lab heads
Prepare expense reports, as well as reviewing staff expense reports for compliance and proper submission of documentation prior to manager approval
Manage GMU CMC meetings
Support recruitment and departure activities such as scheduling interviews, onboarding or offboarding
Conduct ad hoc initiatives for the GMU CMC Group
Ensure confidentiality of information at all times, and compliance with local and Client’s rules for all business transactions
Ensure smooth and efficient day-to-day operations, provide a positive presence, answer email, teams and telephone calls in an efficient, timely and thoughtful manner
Foster respectful relationships with other admins, work together collaboratively and share best practices
Qualification
Required
A minimum of five years of administrative experience in an office/lab organization
Bachelor's degree required
Strong pro-activeness, ability to prioritize, multi-task, work independently and as part of a team, ability to navigate a complex organization with minimal direction to complete tasks and projects, in a fast-paced and dynamic environment
Proficiency with Microsoft Office Suite, working knowledge of common intranet communication tools and business tools such as Concur, eBuy, EasyInvoice, and Workday
Knowledge of teleconference tools including Zoom, Teams, or other related software
Excellent verbal and written communication skills; ability to compose mature drafts of internal and external communications
Discretion, tact, strong interpersonal skills, and ability to handle sensitive information and maintain confidentiality
Ability to work effectively and build rapport with associates, senior management, key stakeholders, and external contacts
Company
cyberThink Inc
cyber think is a staffing and recruiting company specializing in IT staffing and recruitment services.
201-500 employees
H1B Sponsorship
cyberThink Inc has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (54)
2024 (49)
2023 (77)
2022 (122)
2021 (156)
2020 (345)
Funding
Current Stage
Growth StageTotal Funding
unknown2025-07-29Acquired
Leadership Team
Ravinder S. Thind
Founder, President, and CEO
James Lombardo
Executive Vice President and Founding Partner
Company data provided by crunchbase