Plastic Surgery Center · 9 hours ago
Office Administrative Assistant
McLean, VA
Full-time
Onsite
New Grad, Entry Level
$18/hr - $20/hrPlastic Surgery Center is seeking an Office Administrative Assistant to provide essential administrative and operational support to the management team and staff. The role involves handling appointment scheduling, client communication, and assisting with sales and marketing efforts.
Cosmetic SurgeryHealth CareMedicalWellness
Responsibilities
Provide administrative support to the management team and broader staff
Handle appointment scheduling, meeting coordination, and calendar management
Maintain digital filing systems and manage internal communications
Make outbound phone calls to follow up with leads, confirm appointments, and conduct client check-ins
Confidently speak with clients and leads, providing clear information and assistance
Handle inbound calls and emails in a professional, friendly manner
Assist with the lead-to-sale pipeline, including follow-up, relationship management, and CRM updates
Use strong sales instincts to help convert warm leads into confirmed clients
Coordinate and manage booking systems, ensuring a smooth customer journey from inquiry to service delivery
Represent the company in both in-person and virtual client meetings or presentations
Confidently speak on behalf of the business when presenting services or offerings
Assist leadership in hosting webinars, team meetings, or client onboarding calls when required
Help create and post content across platforms like Instagram, Facebook, and LinkedIn
Monitor engagement, respond to basic inquiries, and support social media growth strategies
Assist in promoting new services, events, or offers via social and email
Qualification
Required
Provide administrative support to the management team and broader staff
Handle appointment scheduling, meeting coordination, and calendar management
Maintain digital filing systems and manage internal communications
Make outbound phone calls to follow up with leads, confirm appointments, and conduct client check-ins
Confidently speak with clients and leads, providing clear information and assistance
Handle inbound calls and emails in a professional, friendly manner
Assist with the lead-to-sale pipeline, including follow-up, relationship management, and CRM updates
Use strong sales instincts to help convert warm leads into confirmed clients
Coordinate and manage booking systems, ensuring a smooth customer journey from inquiry to service delivery
Represent the company in both in-person and virtual client meetings or presentations
Confidently speak on behalf of the business when presenting services or offerings
Assist leadership in hosting webinars, team meetings, or client onboarding calls when required
Help create and post content across platforms like Instagram, Facebook, and LinkedIn
Monitor engagement, respond to basic inquiries, and support social media growth strategies
Assist in promoting new services, events, or offers via social and email
Excellent phone communication skills with a friendly and professional tone
Public speaking confidence — comfortable engaging with clients or small groups
Proven sales experience or strong customer-facing background
Ability to multitask and stay organized in a fast-paced environment
Familiar with CRM systems and lead tracking tools (e.g., HubSpot, Salesforce)
Proficient in Microsoft Office, Google Workspace, and scheduling tools
Familiarity with social media platforms and basic content creation (Canva, etc.)
A team player with a positive attitude and a proactive approach to problem-solving
Preferred
Experience in a sales, customer service, or business development role
Familiarity with booking platforms (Calendly, Acuity, etc.)
Experience speaking or presenting in webinars, events, or team meetings
Company
Plastic Surgery Center
The Plastic Surgery Center of Wichita, Kansas, is a product of a plastic surgery practice started in 1968.
Founded in 1968
11-50 employees
Funding
Current Stage
Early StageRecent News
Company data provided by crunchbase