KerberRose · 16 hours ago
Accounting Associate – Payroll & Accounts Payable
Green Bay, WI
Full-time
Onsite
Mid, Senior Level
5+ years expKerberRose is a trusted advisor for accounting, tax, and business services across Wisconsin. The Accounting Associate is responsible for end-to-end payroll processing, accounts payable operations, and general accounting functions to maintain efficient financial operations.
Accounting
Responsibilities
Monitors and addresses all messages in the Accounts Payable Outlook inbox
Reviews invoices for appropriate documentation prior to payment
Performs accurate invoice data entry into the accounts payable system
Processes employee expense reimbursements and ensures documentation aligns with firm policies
Follows up with technology team to obtain asset tracking information when necessary
Establishes and maintains relationships with new and existing vendors, including requesting form W-9 and Certificates of Insurance as needed, in addition to completing required vendor forms to accept ACH payments when applicable
Communicates with vendors regarding invoice discrepancies, payment inquiries, and issue resolution
Processes corporate sponsorships as requested, including completing/providing necessary forms and related marketing materials
Monitors, reviews, and approves supply orders for offices and service lines
Contacts vendors to maintain the best pricing on frequently used items
Reviews bill and payment imports from external accounts payable software for accuracy before importing accounting system
Supports the processing of annual 1099 forms for the firm and its related entities by gathering the data and working collaboratively with Finance Manager on the filing process
Manages the firm’s credit card weekly reconciliations along with card creation and termination
Ensures the completeness and accuracy of time entry in Practice
Processes payroll on a bi-weekly basis
Maintains payroll records and backup support
Verifies bi-weekly payroll
Responds to employee questions regarding payroll and Practice CS
Processes special checks, payments, and employee advances
Monitors and audits payroll-related expense and accrual balances
Oversees annual W-2 reporting and reconciliation with Paylocity
Completes required federal and state payroll reporting and reconciliation to Paylocity of Forms 940 and 941
Prepares quarterly Multiple Worksite Report and submits required state filings
Provides Paylocity training to leaders and employees
Prepares annual compensation sheets for staff and completes compensation updates in coordination with Shareholders
Maintains and updates payroll systems as needed
Maintains general ledger reconciliation on accounts assigned by Finance Manager or Director of Finance
Assists with preparation of month-end journal entries
Reviews monthly client billing and posting of invoices and stays up-to-date of any changes to the processes
Processes new client forms according to firm procedures to maintain the accuracy of the Practice CS database
Obtains knowledge of accounts receivable and collections functions for back up purposes
Responds to inquiries from staff and leaders in a timely manner
Identifies opportunities to generate efficiencies and increase effectiveness of financial operations
Uses Information Systems to their full capabilities
All other duties as assigned
Qualification
Required
Two year accounting degree with a minimum of 5 years of experience required
Strong Excel skills required
Preferred
Bachelor's degree preferred
5+ years in payroll processing and bookkeeping preferred
QuickBooks experience preferred, but not required
Benefits
Health, dental, and vision insurance
401(k) with employer contributions
Professional development
Work life balance initiatives
And more
Company
KerberRose
In the 1980s, three like-minded practitioners in Shawano, WI, shared a vision of offering proactive, personalized tax and accounting services to local individuals and businesses.
201-500 employees
Funding
Current Stage
Growth StageLeadership Team
Lucas Koenig
CTO / Shareholder
David Minch, CPA
Partner
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