Regeneron · 3 hours ago
Senior Administrative Coordinator
Sleepy Hollow, NY
Full-time
Onsite
Senior Level
$33.80/hr - $52.93/hr
5+ years expRegeneron is a leading biotechnology company that is seeking a Senior Administrative Coordinator to support the Vice President of Ophthalmology Medical Affairs. This role involves proficient calendar management, travel logistics, team event planning, and maintaining departmental organization to ensure operational efficiency.
BiopharmaBiotechnologyPharmaceutical
Responsibilities
Proactively manages calendars using basic understanding of the priorities of those they support
Ability to anticipate the needs of leaders and teams in order problem solve all related logistics
Acts as the point person responsible for coordinating logistics of all but not limited to internal/external meetings and seminars. May also be responsible for collaborating with Strategic Sourcing and Procurement to manage and negotiate contracts for off-site meeting/event budgets
May be responsible for coordination of team buildings, town halls, and completion of agendas and coordinating final slides for distribution. Makes catering recommendations for meetings and events scheduled over meal periods
Helps to facilitate HCP invoicing for consulting activities, communicates with ENGAGE vendor to provide invoice back up to ensure timely processing of payments
Develops and maintains dashboards, timelines, status reports and Medical Affairs sponsorship tracker
Where applicable, assists employees and guests with travel and expense reports, and ordering team lunches
Demonstrates a thorough understanding of company policies procedures and resources and can advise team members as needed
Actively manages department contact lists/org charts including creating and maintaining pivot tables, dashboards and reports where applicable. Manages and updates content on department SharePoint sites and/or internal pages ensuring proper permissions and version control
Responsible for anticipating and coordinating office supplies to maintain budgets. Responsible for submitting requisitions and tracking department purchase order requests and may coordinate broader department expenses
May act as a point person for all new employees within the department(s), coordination with IT, Facilities, and Procurement. Coordinates with space planning for new hires or other space needs
Coordinates multiple administrative workflows within the department to streamline increasingly complex processes. Makes recommendations for solutions to issues
Draft and distribute communications, announcements, and updates as needed
May assist in preparing presentations, reports, agendas and minutes and monitor follow-up for timely execution of action items
May be involved with ad-hoc departmental specific projects given business need
Provides backup support and coverage for other administrative coordinators
Qualification
Required
Minimum of an Associates degree is required
5+ years of administrative experience is required
2+ years of pharma/biotech industry experience desirable
Proficient in MS Office, SharePoint, Concur and teleconference systems
Ability to assist with basic troubleshooting
Preferred
Bachelors degree preferred
Benefits
Health and wellness programs (including medical, dental, vision, life, and disability insurance)
Fitness centers
401(k) company match
Family support benefits
Equity awards
Annual bonuses
Paid time off
Paid leaves (e.g., military and parental leave)
Company
Regeneron
Regeneron Pharmaceuticals specializes in the discovery, development, and commercialization of innovative medicines.
10001+ employees
H1B Sponsorship
Regeneron has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (157)
2024 (128)
2023 (128)
2022 (137)
2021 (104)
2020 (122)
Funding
Current Stage
Public CompanyTotal Funding
$15.93MKey Investors
U.S. Department of Health & Human Services
2024-07-11Post Ipo Equity· $2.03M
2023-10-18Post Ipo Equity· $5M
2016-08-22Post Ipo Equity· $8.9M
Leadership Team
Aris Baras
Senior Vice President, Regeneron Pharmaceuticals, General Manager, Regeneron Genetics Center
Bari Kowal
Senior Vice President, Head Development Operations & Portfolio Management
Recent News
2026-02-02
2026-02-02
Company data provided by crunchbase