Vedder Price · 9 hours ago
Operations Assistant
Chicago, Illinois, United States
Full-time
Hybrid
New Grad, Entry Level
$50K/yr - $58K/yrVedder Price is seeking an Operations Assistant in their Chicago office. The Operations Assistant will be responsible for processing vendor invoices and ensuring firm accounts are up to date, while also managing vendor relationships and assisting with daily operational tasks.
AdviceConsultingLegalProfessional Services
Responsibilities
Receive all incoming vendor invoices for all U.S. offices from Operations and Technology Departments via electronic or paper delivery
Identify appropriate firm and department account numbers for vendor invoices and expenses
Communicate with other departments to obtain relevant backup for invoice (packing slips, proof of service, etc.)
Promptly obtain necessary approvals from managers and directors
Promptly submit vendor invoices to Accounts Payable Department via Emburse Expense Software
Manage all critical vendor invoices from the Operations, Technology and other firm departments to ensure prompt payment
Correspond with vendors and respond to inquiries regarding payments and firm account status
Establish and maintain vendor relationships, which includes understanding of services provided, vendor terms, contractual terms relevant to invoicing and payment process and troubleshooting
Monitor the payment process
Assist with notification of building management, vendors, contractors, etc., to schedule maintenance work and site visits
Track monthly invoices in Excel along with other budget/task items
General assistance with daily tasks to ensure efficient operations within the Chicago office space as delegated by Facilities Manager and the Office Manager
Prepare and submit expense reports in Emburse Expense Software
Additional duties as assigned
Qualification
Required
Associates or Bachelors Degree preferred
Law firm experience preferred
Knowledge of general accounting procedures
Ability to work under pressure to meet strict deadlines
Strong attention to detail
Ability to prioritize and multitask in a fast-paced environment
Ability to handle confidential information in a discreet, professional manner
Excellent verbal and written communication skills
Ability to interact effectively and professionally with clients and all levels of personnel, including attorneys, coworkers and administrators
Proficient in Microsoft Office Suite
Proficient in billing software, preferably Emburse
Benefits
Competitive Salary: We offer a competitive base salary commensurate with skills and experience.
Bonus Program: Discretionary annual bonus program.
Retirement Planning: Discretionary profit sharing and 401(k) matching to help you plan for your future.
Health and Wellness: Comprehensive health, dental, and vision plans, along with optional health savings and flexible spending accounts, firm-paid Life and Disability benefits, and wellness programs to support your overall well-being.
Paid Time Off: Competitive time off package including vacation days, paid holidays, sick time and personal days.
Professional Development: Opportunities for continuous learning and career growth through firm provided training programs.
Employee Recognition: Anniversary and Vedder Praise Programs to celebrate your achievements and milestones.
Work-Life Balance: Hybrid work model and family-friendly policies.
Additional Perks: Employee discount program, pre-tax commuter benefits, back up child & elder care, Employee Assistance Program (EAP), fitness center discounts and more.
Company
Vedder Price
Vedder Price is a law firm that provides attorney representation for primarily corporate clients.
Founded in 1952
501-1000 employees
H1B Sponsorship
Vedder Price has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (1)
2024 (1)
2023 (1)
2021 (3)
2020 (1)
Funding
Current Stage
Late StageLeadership Team
David Baker
Chief Operating Officer
Edward Gross
Shareholder
Recent News
globallegalchronicle.com
2025-11-14
bloomberglaw.com
2025-11-11
globallegalchronicle.com
2025-10-24
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