California State University, Fullerton · 7 hours ago
Payroll and Data Services Front Office Coordinator (Administrative Support Coordinator II)
Fullerton, CA
Full-time
Onsite
Mid, Senior Level
$4,367/mo - $6,362/mo
5+ years expCalifornia State University, Fullerton is a leading campus dedicated to student success and community engagement. They are seeking a Payroll and Data Services Front Office Coordinator to provide administrative support for the Payroll Services department, handling inquiries, processing payroll-related documents, and managing office supplies and budgets.
Higher Education
No H1B
Responsibilities
Serves as the primary administrative support for the Payroll and Data Services department and as the division of Human Resources and Inclusive Excellence (Vice President’s Office; Office of Engagement and Belonging; Human Resource Services; Labor and Employee Relations, and Risk Management and Compliance) Front Office Specialist
Provides general administrative (front-line) responses to a variety of inquiries which are received via email, phone, walk-in, and/or courier
Handles new and/or returning employee sign-in processes for all employee groups (faculty, staff, management, and students) while performing general administrative functions and customer service at the front reception area
Responsible for tracking and ordering department office supplies, processing and tracking department travel requests and completing expense reports
Responsible for logging and tracking payroll department overall budget expenses
Handles and processes the Revolving Fund Salary Payment (Salary Advance) Process which includes, but not limited to, submittal for vendor identification via Smartsheet and check/voucher requests via the Common Finance System (CFS)
Prepares transmittals and deposit checks in the appropriate accounts to clear accounts receivable and advances and follow up with the applicable campus partners when pay warrants are deposited into the incorrect account
Logs payroll warrants to be returned to the State Controller’s Office (SCO)
Processes and reconciles monthly accounts receivable and salary advance reports using Campus Information Retrieval System (CIRS) and CFS data
Requires the ability to learn, interpret and apply Federal, and State payroll laws as well as State Controller’s Office (SCO), Chancellor’s Office (CO), and other campus regulations, policies, and procedures
Performs a variety of general administrative functions in support of the central payroll operation for the campus community
Responsible for leading and coordinating the Document Scanning Process for the payroll department, providing lead work and direction to several student assistant employees including work schedule coordination
Responsible for tracking and processing employment verifications
Other duties as assigned
Qualification
Required
High School diploma or the equivalent and five years of progressively responsible experience in general office, clerical or secretarial work or the equivalent
Comprehensive and detailed knowledge of applicable university infrastructure, policies, and procedures
Thorough mastery of English grammar, punctuation, and spelling
Expertise in using office software packages, technology, and systems
Ability to independently handle multiple work unit priorities and projects
Ability to independently interpret and apply policies and procedures and use judgment and discretion to act when precedents do not exist
Ability to troubleshoot most office administration problems and respond to all inquiries and requests related to work area
Ability to understand problems from a broad perspective and anticipate the impact of office administration problems and solutions on other areas
Ability to analyze operational and procedural problems and develop, recommend, and evaluate proposed solutions
Ability to perform business math, analyze budgetary data, and make accurate projections requiring some inference
Ability to effectively write and present own reports
Ability to effectively handle interpersonal interactions at all levels including highly sensitive interpersonal situations
Ability to use negotiation and persuasion skills to achieve results and expedite projects
A background check (including a criminal records check) must be completed satisfactorily and is required for employment
Preferred
Experience in Human Resources, Payroll, or Accounting and supervisory duties
Worked in a higher education environment
Demonstrated understanding of confidential and sensitive data
Ability to access PeopleSoft/CHRS campus systems or similar systems
Ability to utilize Personnel/Payroll Information Management System (PIMS), CIRS, and OnBase Document Imaging Management System as well as other payroll and/or accounting related tools such as QuickBooks
A valid California driver's license
Company
California State University, Fullerton
California State University drives workforce and economic development and serves as an intellectual and cultural center.
1001-5000 employees
Funding
Current Stage
Late StageLeadership Team
Frank Mumford
CEO
Rommel Hidalgo
Vice President for Information Technology / Chief Information Officer
Recent News
Orange County Business Journal
2025-11-05
2025-04-05
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