HNTB · 11 hours ago
Senior Administrative Assistant
Tampa, FL
Full-time
Onsite
Mid, Senior Level
4+ years expHNTB is a company focused on delivering solutions for complex infrastructure projects across the country. They are seeking a Senior Administrative Assistant to provide administrative support to officers and managers, including managing calendars, scheduling meetings, and handling correspondence.
ConsultingLegalReal Estate
No H1B
Responsibilities
Maintains multiple calendars and schedules appointments
Coordinates and schedules meetings and prepares meeting agendas
Coordinates and arranges the logistics and details of travel and accommodations, and prepares travel itineraries
Screens incoming calls, emails, letters and visitors
Answers routine questions and provides information on behalf of the manager
Sorts and distributes incoming mail and prepares outgoing mail
Routes or answers routine correspondence not requiring manager’s attention
Communicates management’s instructions or desires to various individuals and/or departments and initiates follow-up action
Furnishes and obtains information from other executives or outside representatives as requested
Prepares reports, gathering and summarizing a variety of data from multiple sources
Composes and produces a variety of correspondence, reports and presentations under general guidance using the appropriate software for word processing, graphics and spreadsheets
Organizes and maintains office files (electronic and hardcopy) and records in accordance with internal retention policy and procedures
Prepares and submits expense reports, ensuring timely processing, supporting documentation and accurate coding of expense items
May transcribe dictation, often covering subjects of a technical and/or confidential nature
Performs other duties as assigned
Qualification
Required
High School Diploma/GED or equivalent
4 years related administrative experience
Preferred
Ability to maintain confidentiality
Planning, time management and organizational skills
Ability to balance multiple tasks and changing priorities
Attention to detail
Demonstrated ability to compose, edit and proof read written documents (routine letters, business correspondence and reports of varying complexity)
Company
HNTB
HNTB Corporation is an architecture, civil engineering consulting and construction management firm.
5001-10000 employees
Funding
Current Stage
Late StageLeadership Team
Rob Slimp
Chairman and CEO
Gary Bua
Northeast Division President, Senior Vice President
Recent News
2026-01-20
PR Newswire
2026-01-16
PR Newswire
2026-01-16
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