Partner Engineering & Science, Inc. · 14 hours ago
Project Coordinator - (Administrative Support)
Pasadena, California, United States
Full-time
Onsite
Entry Level
$20/hr - $20/hr
2+ years expPartner Engineering & Science, Inc. is a leading firm in engineering, environmental, and energy consulting. They are seeking a full-time Project Coordinator to provide administrative and project support to Relationship Managers, Directors, and Project Managers, ensuring timely communication and organization of project documents.
ConstructionEnergy EfficiencyRisk Management
Responsibilities
Modify, reformat, and prepare reports and other documents using Microsoft Office Suite
Perform data entry and manage large volumes of information with accuracy and speed
Copy, paste, and organize content across multiple document templates and formats to ensure consistency
Review reports for accuracy in addresses, project numbers, dates, and formatting before submission
Rename, organize, and maintain digital files on the company server and shared platforms (FTP, SharePoint, etc.)
Support the project team by coordinating administrative tasks and ensuring timely communication
Work closely with Partner Associates to prepare engagement letters, templates, and supporting documentation
Handle a high volume of communication via email while maintaining accuracy and professionalism
Ability to work overtime, including weekends, as needed in peak workload periods
Qualification
Required
High school diploma or equivalent required
Minimum 2 years of experience in an administrative, document production, or coordination role
Proven experience handling large volumes of electronic documents and maintaining file organization standards
Editing, combining, and reformatting PDFs
Exceptional attention to detail and ability to spot inconsistencies in documents
Highly tech-savvy with the ability to learn and navigate multiple systems efficiently
Excellent organizational and time management skills with the ability to prioritize tasks in a fast-paced, high-volume environment
Navigate File Explorer
Strong written and verbal communication skills
Ability to work both independently and collaboratively with a remote or in-office team
Must be able to read, write, speak, and comprehend English
Must be able to communicate clearly in person and over the telephone
Visual acuity adequate to perform job duties, including reading printed and digital documents
Requires frequent sitting, standing, walking, reaching, and repetitive computer work throughout the day
Preferred
associate's or bachelor's degree preferred
Construction, engineering, or professional services industry experience a plus
Benefits
Health insurance
Dental insurance
Vision insurance
Vacation and sick time
401(k) plan with a company match
Company
Partner Engineering & Science, Inc.
Partner Engineering and Science, Inc.
1001-5000 employees
Funding
Current Stage
Late StageLeadership Team
Joseph Derhake
CEO
Marc Goldberg
Chief Financial Officer
Recent News
2025-06-21
2025-04-21
Company data provided by crunchbase