Willdan · 8 hours ago
Proposal Coordinator II
Hagerstown, MD, US
Full-time
Onsite
Mid Level
$75K/yr - $90K/yrWilldan is a national leader in energy, engineering, and software consulting services. The Proposal Coordinator will develop compliant, compelling proposals and interview presentations, collaborating with technical team members and operating group leads to compile proposal information while meeting RFP requirements.
Business Information SystemsCivil EngineeringConsultingManagement ConsultingTechnical Support
Responsibilities
Coordinate with internal technical teams, operating group leads, and external partners to develop compliant, compelling proposals
Act as the central point of contact on assigned proposals, lead and guide the work of the proposal team
Analyze RFP requirements, create compliance checklists, and ensure that proposals meet requirements
Arrange and direct proposal kickoff and check-in meetings and calls, as well as prepare detailed proposal plans, schedules, outlines, and compliance matrices for all phases of proposal development
Assist in planning winning themes, value propositions, strengths, risk reducers, and discriminators to initial proposal outline
Facilitate multi-disciplined groups in brainstorming and developing solutions to key aspects of the proposal providing tactical advice and guidance with the ability to drive strategy and solutions that result in winning submissions
Develop proposals using Word templates; prepare all necessary documents and forms
Solicit management reviews and approvals during proposal development
Monitor proposal content to ensure compliance to RFP requirements, evaluation criteria, and technical requirements
Monitor for relevant competitive procurement opportunities, managing the bid opportunities pipeline and circulating opportunities to the appropriate stakeholders
Review and proofread and format proposals; coordinate graphic design and editing support
Produce and ship hard copy proposal documents, and/or submit electronically
Coordinate interview presentations using PowerPoint templates
Customize staff resumes, project experience descriptions, firm capability, and boilerplate summaries
Organize and maintain proposal materials, including keeping proposal files, project summaries, and resumes up to date
Establishes control procedures to ensure timely completion and delivery of proposals; ability to create and manage production schedules
Assist with other proposal and marketing tasks as required
Qualification
Required
Bachelor's degree or certificate in Marketing, Business, English, or a related field
Previous proposal development or consulting experience – well versed in full lifecycle of proposal development
Excellent oral and written communications skills in English and extreme attention to detail necessary for writing, editing and formatting assignments and technical information
Exceptional organizational skills to work effectively in a dynamic, deadline-oriented environment that requires balancing multiple assignments simultaneously
Ability to work independently with minimal supervision, but participate in a team and manage deliverables as required
Ability to interact effectively with individuals at all levels from diverse cultures and with varying degrees of technical competency
Highly skilled in Microsoft Word and PowerPoint
Strong proofreading, editing, and reading comprehension skills
Ability to work with staff across several time zones
Ability to work within tight deadlines
Preferred
Technical writing/editing experience preferred
Marketing experience preferred
Company
Willdan
Willdan is a company selling professional technical and consulting services to public agencies at all levels.
Founded in 1964
1001-5000 employees
Funding
Current Stage
Public CompanyTotal Funding
$241.6MKey Investors
California Energy Commission
2025-05-06Post Ipo Debt· $200M
2017-12-15Grant· $6.3M
2017-01-24Post Ipo Debt· $35M
Leadership Team
Marc Tipermas
President of National Programs
Recent News
2026-01-03
Investor's Business Daily
2025-11-06
Company data provided by crunchbase